Project Coordinator, Construction Services

About the role

The Construction Project Coordinator supports Sevan Multi-Site Solutions' Construction Services team on nationwide retail construction programs. This role involves managing projects, maintaining accurate documentation, and ensuring compliance.

Responsibilities

• Establish projects in client and internal project management systems (e.g., Procore)
• Maintain accurate project data, including milestones, status updates, and documentation
• Cookbook subcontract onboarding, including prequalification and compliance verification
• Draft, distribute, and track subcontract agreements, purchase orders, and change orders
• Monitor insurance, contractual requirements, and compliance documentation
• Manage and maintain complete, audit-ready project files throughout the lifecycle
• Track and organize RFIs, submittals, change orders, and other key documents
• Ensure alignment with client and internal documentation standards
• Support invoicing processes and track payments to subcontractors and vendors
• Aid in change management documentation and approvals
• Coordinate collection and submission of all closeout deliverables
• Ensure timely completion of punch lists and final documentation
• Aid in final payments and project completion requirements
• Prepare and distribute reports for internal stakeholders and clients
• Collaborate closely with Project Managers and Senior Project Coordinators to maintain program visibility
• Handle sensitive project and financial information with discretion
• Ensure adherence to all program, client, and regulatory requirements

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Business, or related field preferred
• 2–4 years of experience supporting construction projects in a coordination or administrative role
• Experience with subcontract administration, including prequalification, insurance verification, and contract tracking
• Strong understanding of construction project documentation processes including RFIs, submittals, change orders, and closeout packages
• Advanced organizational skills with the ability to manage multiple projects simultaneously
• High attention to detail and ability to maintain accurate, audit-ready documentation
• Proficiency in Microsoft Excel and Outlook for tracking and communication
• Experience working on multi-site retail, restaurant, or commercial construction programs preferred
• Familiarity with project management software (e.g., Procore)
• Experience supporting high-volume, fast-paced project environments

Benefits

The anticipated compensation range for the position is $55,000 - $65,000 based on a full-time schedule, market and business conditions, and is commensurate on individual education, qualifications, and experience. Benefits include medical, dental, vision, life, and disability insurances, flexible paid time off, paid holidays, sick time, and a matching 401K plan.