Project Coordinator | Construction Services

Arizona Public Service generates clean, reliable and affordable energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

About the role

The Project Coordinator partners with and supports the Project Manager in planning, scheduling, cost controls and performance measurement of work performed by the project team and with other departments as necessary. The Coordinator assists with planning, permitting, design, procurement, construction and final closeout activities and works closely with the project team to establish and maintain detailed cash flow forecasts. The Coordinator's primary responsibility is to assemble and consolidate project information, and to track and coordinate the progress of the project on a day-to-day basis to ensure project milestones and deliverables are achieved. This role supports a Project Manager and project team.

Onsite: Requires work to be performed in the field and/or at an APS facility. Depending on the responsibilities of the role, this may include, but is not limited to, working at a power plant, job site, or in the community. Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).

Requirements

• A four-year Bachelor's degree in Business Administration, Finance, Construction Management, Information Technology or other job-related field from an accredited college or university. In lieu of a bachelor's degree, four (4) years of project support experience is required.
• Knowledge of project planning methodologies such as critical path planning.
• Knowledge of computers and database/spreadsheet/word-processing software applications.
• Excellent planning, organization, communication, and problem-solving skills.
• Ability to conceptualize and organize project information and reporting.
• Project controls or scheduling skills preferred.
• Experience working with MS Project and Primavera P6 preferred.
• This position may require access to and/or use of information subject to U.S. Export Control Laws. Therefore, some positions may require applicants to be a U.S. person (U.S. Citizen, U.S. Lawful Permanent Resident, Political Asylee, or Refugee). For positions at Palo Verde Nuclear Generating Stations (PVNGS), all openings will require applicants to be a U.S. person.

Responsibilities

• Works with Project Manager to establish project plan and schedules.
• Monitors and tracks project progress.
• Coordinates project planning and implementation, including identification of project goals and objectives, and maintaining risk matrices and risk management plans.
• Participates in project budget planning and development.
• Develops project forecasts and cost analysis.
• Coordinates required project approvals and necessary funding process activities.
• Tracks and reports on project budget and committed contracts.
• Performs research, data analysis, documentation, and report preparation.
• Verifies and analyzes the accuracy of all data and information used or generated by the project; resolves any discrepancies or problems.
• Serves as liaison for the project by coordinating resources, team activities, and exchanges of information.
• Establishes and maintains internal and external contacts as necessary.
• Oversees and ensures the timely processing and delivery of required materials.
• Monitors and coordinates vendor accountability for deliverables and adherence to budget.
• Reviews and processes invoices for payment.
• Develops and is responsible for standard project management tools including templates, reports, and performance indicators.
• Coordinates and attends meetings.
• Manages action items, monitors status, and provides regular updates to Project Manager and team as necessary.
• Prepares records of project activities.
• Updates and maintains documents, computer databases, and SharePoint sites.
• Monitors record keeping and file maintenance for the project.
• On-boards new members to the project team by ensuring objectives are understood and appropriate access, training, and resources are available.