Construction Project Representative
HDR · Irvine, CA · 1 mo ago
On-siteManagement$88k–$120k/yrFull-time
We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must preserve all substantive info, remove boilerplate (EEO, etc). Must not include duplicated lines. Must not include Pay/Schedule/Benefits unless posting actually states them. The posting includes Pay: "$88,000 - $120,000". Schedule: "Full-time". Benefits: described: "We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement." Also note about temporary/part-time limited benefits but that's okay.
We need sections: About the role (maybe intro paragraph). Responsibilities (list of duties). Requirements (maybe required qualifications). Qualifications (maybe preferred). Skills (maybe abilities). Benefits, Pay, Schedule.
We must not create sections with filler like "commensurate with experience". We have actual content.
We need to parse the posting.
Let's extract:
Intro paragraph: "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: 'https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world."
Then "In the role of Construction Project Representative, we'll count on you to:" then list of responsibilities grouped under headings: Construction Administration & Contract Compliance, Document Control, Reporting & Pay Applications, Meeting Support & Project Coordination, Schedule Awareness & Look-Ahead Review, Claims & Dispute Support, General Support.
We need to output responsibilities as
- . Probably combine all bullet points.
Let's extract each bullet:
Construction Administration & Contract Compliance:
- Represent the Owner in construction administration activities in accordance with contract requirements, Owner policies, and applicable procedures.
- Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
- Identify appropriate distribution lists and route documents to design, construction management, and Owner stakeholders for review and response.
- Track responses and ensure timely closure of all construction correspondence through Owner-approved document control systems.
- Assist the Construction Project Manager(s) with drafting correspondence, responses, task orders, change orders, and other contract-related documentation.
Document Control, Reporting & Pay Applications:
- Maintain accurate and complete project records, logs, and correspondence files in Owner-approved document and project management systems.
- Coordinate with document control staff to ensure documents are properly filed, indexed, and retrievable.
- Assist in preparation of monthly project reports, summaries, dashboards, and status updates for the Owner.
Meeting Support & Project Coordination:
- Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner’s team.
- Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
- Distribute meeting minutes in accordance with Owner procedures and track action items to closure.
- Assist the Construction Project Manager(s) by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
- Coordinate with third-party stakeholders including utility companies, materials testing laboratories, surveyors, source inspectors, and construction inspection teams.
Schedule Awareness & Look-Ahead Review:
- Review and understand contractor-provided six-week look-ahead schedules and short-term planning documents.
- Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
- Coordinate with construction management, inspection staff, and third-party stakeholders to verify upcoming work activities reflected in look-ahead schedules.
- Maintain logs or summaries of look-ahead activities and required actions as directed.
Claims & Dispute Support:
- Support the Construction Project Manager, Construction Manager, and Project Controls Manager with research, documentation review, and fact-finding related to contractor disputes and claims.
- Assist in development of fact-finding reports, chronologies, and Owner position papers to support dispute resolution and claims avoidance.
- Maintain organized and complete records to support negotiations and issue resolution.
General Support:
- Advise the Construction Project Manager(s) and project staff of document status, outstanding actions, and administrative risks.
- Perform other construction administration and project support duties as required to support successful project delivery.
Now Preferred Qualifications:
- Experience with Unifier
- Ability to interpret construction schedules
- Ability to problem solve and provide possible solutions to the engineer
Required Qualifications:
- Bachelor's degree in Engineering, Construction Technology, or combination of education and relevant experience
- Demonstrated construction experience on multidisciplinary projects
- Must have a fundamental understanding of contracts and familiarity with codes and laws governing construction
- Must possess the ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents
- Must be able to work in a team environment
- Must be computer literate, experience with Microsoft Office, Primavera, or related construction packages
- Must have excellent verbal and written communication skills
- An attitude and commitment to being an active participant of our employee-owned culture is a must
- Sponsorship (visa) for US employment authorization is not available now or in the future for this position
We also have "What We Believe" and "Our Commitment" paragraphs about culture, employee network groups, benefits description. That's part of Benefits section maybe.
Benefits: "We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)"
Pay: "$88,000 - $120,000"
Schedule: "Full-time"
Location etc not needed for sections.
We need to decide which sections to include.
We have About the role: we can use the introductory paragraph(s) before responsibilities.
Responsibilities: we have the bullet list.
Requirements: maybe combine Required Qualifications.
Qualifications: maybe Preferred Qualifications.
Skills: maybe abilities like ability to interpret schedules, problem solve, etc. Could also include computer literacy, communication skills etc. But those are already in qualifications. Might be redundant. The instruction: prefer a few substantive sections over many thin ones. So we could combine Required and Preferred into Qualifications, and maybe Skills separate if distinct. But we have both Required and Preferred; we could make a Qualifications section that includes both required and preferred (maybe split into subheadings? but we only allowed headings h3 for section headings, not subheadings). Could we include two sub-sections? Not allowed; only h3 headings. Could we put both required and preferred as lists within Qualifications? That's okay.
Skills: maybe we could extract abilities like "Ability to interpret construction schedules", "Ability to problem solve and provide possible solutions", "Excellent verbal and written communication skills", "Computer literate, experience with Microsoft Office, Primavera, or related construction packages". Those are skills. But they'd duplicate qualifications. Might be better to have Qualifications (education/experience) and Skills (abilities). Let's decide.
We have Required Qualifications includes education, experience, understanding contracts, ability to read drawings, teamwork, computer literacy, communication skills, employee-owned culture attitude, visa sponsorship note.
Preferred Qualifications includes Unifier experience, interpret schedules, problem solve.
Thus we could have:
- Requirements (maybe Required Qualifications)
- Qualifications (Preferred Qualifications)
- Skills (maybe abilities like interpret schedules, problem solve, communication, computer literacy). But that repeats.
Given instruction to prefer few substantive sections, we could combine Required and Preferred into a single "Qualifications" section, and maybe have a "Skills" section for abilities like interpret schedules, problem solve, communication, computer literacy. But then we still have some overlap.
Alternatively, we could have sections: About the role, Responsibilities, Requirements (combining required qualifications), Qualifications (preferred), Benefits, Pay, Schedule. That's 6 sections. That seems okay.
We need to ensure we don't create sections with filler. All have content.
We must not include Job ID etc.
We must not include boilerplate like EEO, etc. Remove those lines.
We must not duplicate lines.
Now produce HTML:
About the role
Intro paragraph(s).
We need to include the intro text exactly as given, but we can trim extra spaces. Must preserve all substantive information; we can keep the paragraph(s) as is. Let's copy the intro: "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: 'https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world." We need to keep the quotes? It's fine. Now Responsibilities: we need a- with
- for each bullet. Could group under headings? Not needed; just list all responsibilities. But we could keep the grouping as separate
- under each subheading? The instruction: use
- for any list of duties/requirements/benefits, and
for prose. It doesn't forbid having headings inside Responsibilities? It says use h3 for section headings (list). It doesn't say we cannot have other headings like h4? Probably we should stick to only h3 for sections; inside we can just have
- . So we will list all responsibilities as a single list. We must ensure we include all bullet points. Let's compile list: - Represent the Owner in construction administration activities in accordance with contract requirements, Owner policies, and applicable procedures. - Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance. - Identify appropriate distribution lists and route documents to design, construction management, and Owner stakeholders for review and response. - Track responses and ensure timely closure of all construction correspondence through Owner-approved document control systems. - Assist the Construction Project Manager(s) with drafting correspondence, responses, task orders, change orders, and other contract-related documentation. - Maintain accurate and complete project records, logs, and correspondence files in Owner-approved document and project management systems. - Coordinate with document control staff to ensure documents are properly filed, indexed, and retrievable. - Assist in preparation of monthly project reports, summaries, dashboards, and status updates for the Owner. - Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner’s team. - Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees. - Distribute meeting minutes in accordance with Owner procedures and track action items to closure. - Assist the Construction Project Manager(s) by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings. - Coordinate with third-party stakeholders including
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use
- for any list of duties/requirements/benefits, and
- for each bullet. Could group under headings? Not needed; just list all responsibilities. But we could keep the grouping as separate