Construction Project Representative

About the role

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better.

Responsibilities

• Construction Administration & Contract Compliance: Represent the Owner in construction administration activities in accordance with contract requirements, Owner policies, and applicable procedures; intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance; identify appropriate distribution lists and route documents to design, construction management, and Owner stakeholders for review and response; track responses and ensure timely closure of all construction correspondence through Owner-approved document control systems; assist the Construction Project Manager(s) with drafting correspondence, responses, task orders, change orders, and other contract-related documentation.
• Document Control, Reporting & Pay Applications: Maintain accurate and complete project records, logs, and correspondence files in Owner-approved document and project management systems; coordinate with document control staff to ensure documents are properly filed, indexed, and retrievable; assist in preparation of monthly project reports, summaries, dashboards, and status updates for the Owner.
• Meeting Support & Project Coordination: Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner’s team; prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees; distribute meeting minutes in accordance with Owner procedures and track action items to closure; assist the Construction Project Manager(s) by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings; coordinate with third-party stakeholders including utility companies, materials testing laboratories, surveyors, source inspectors, and construction inspection teams.
• Schedule Awareness & Look-Ahead Review: Review and understand contractor-provided six-week look-ahead schedules and short-term planning documents; assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues; coordinate with construction management, inspection staff, and third-party stakeholders to verify upcoming work activities reflected in look-ahead schedules; maintain logs or summaries of look-ahead activities and required actions as directed.
• Claims & Dispute Support: Support the Construction Project Manager, Construction Manager, and Project Controls Manager with research, documentation review, and fact-finding related to contractor disputes and claims; assist in development of fact-finding reports, chronologies, and Owner position papers to support dispute resolution and claims avoidance; maintain organized and complete records to support negotiations and issue resolution.
• General Support: Advise the Construction Project Manager(s) and project staff of document status, outstanding actions, and administrative risks; perform other construction administration and project support duties as required to support successful project delivery.

Requirements

• Bachelor's degree in Engineering, Construction Technology, or combination of education and relevant experience
• Demonstrated construction experience on multidisciplinary projects
• Fundamental understanding of contracts and familiarity with codes and laws governing construction
• Ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents
• Ability to work in a team environment
• Computer literate, experience with Microsoft Office, Primavera, or related construction packages
• Excellent verbal and written communication skills
• Attitude and commitment to being an active participant of our employee-owned culture is a must
• Sponsorship (visa) for US employment authorization is not available now or in the future for this position
• Preferred: Experience with Un