Construction Project Manager VA (Operations and Project Coordination)

Core Responsibilities (real-world Execution)

• Project Coordination (TIMELINE & PROGRESS MANAGEMENT)
  • Maintain active project schedules in JobTread and compare planned milestones with actual field progress.
  • Assess schedule impacts when delays occur and communicate revised expectations promptly.
  • Obtain missing information from superintendents, vendors, and stakeholders without being prompted.
  • Address unclear project status updates before they develop into larger scheduling issues.
• JobTread Administration (PROJECT DATA ACCURACY)
  • Maintain JobTread as the primary and most accurate project management system.
  • Update incomplete, outdated, or conflicting information as soon as discrepancies are identified.
  • Verify and reconcile differences between field activity and system records.
  • Ensure budgets, schedules, RFIs, change orders, and project documentation reflect current jobsite conditions.
• Field Communication & Coordination (INFORMATION ALIGNMENT)
  • Act as the communication bridge between Project Managers, superintendents, subcontractors, and field teams.
  • Clarify inconsistent reports by communicating directly with involved parties.
  • Closing information gaps when updates are delayed, incomplete, or unclear.
  • Escalate issues only when coordination efforts cannot resolve them operationally.
• Vendor Coordination & Logistics (FOLLOW-THROUGH OWNERSHIP)
  • Proactively communicate with vendors regarding deliveries, lead times, and constraints.
  • Follow up consistently on pending deliveries and schedule commitments.
  • Coordinate material arrivals with actual site readiness.
  • Reduce disruptions caused by delivery timing conflicts or logistical delays.
• Permit & Compliance Administration (STATUS TRACKING)
  • Monitor permits and approvals from submission through final issuance.
  • Follow up with agencies and stakeholders to obtain status updates.
  • Maintain organized compliance records and supporting documentation.
  • Identify and communicate risks when approval delays may impact project schedules.
• Schedule Management (EXECUTION ALIGNMENT)
  • Update master schedules as project conditions evolve.
  • Identify variances between planned activities and actual site progress.
  • Prevent scheduling conflicts from creating downstream operational impacts.

Requirements (non-negotiable)

• Previous experience in Construction Project Management, Project Coordination, or Construction Operations.
• Strong understanding of construction sequencing and project lifecycle execution.
• Demonstrated ability to resolve coordination issues independently.
• Comfortable working with minimal supervision.
• Able to make timely operational decisions without excessive approval dependency.
• Strong verbal and written communication skills in fast-moving environments.

What This Role Is Not

• Not an administrative VA position focused solely on task completion.
• Not a passive coordinator waiting for instructions before responding.
• Not an architectural or engineering design role.
• Not a field supervision position managing labor crews on-site.
• Not a reporting-only function that observes issues without action.
• Not a role where escalation replaces ownership and problem-solving.

POSITION DETAILS

• Remote (Philippines-based)
• Independent contractor engagement
• Availability during US business hours required for coordination overlap
• Asynchronous work is acceptable, but responsiveness during active coordination periods is essential

APPLICATION INSTRUCTIONS

To apply, please answer the scenario below:

1. Describe your actions during the first 60 minutes after becoming aware of the issue.
2. Outline your process step by step.

We are evaluating:

• Speed of decision-making
• Coordination and problem-solving approach
• Ability to maintain execution control under uncertainty
• Clear thinking and practical judgment

Paid Time Off

HMO

Full Remote Work