Construction Project Coordinator - Multifamily Construction

Location: Charlotte, NC | Full‑Time

About Stoa Group

Stoa Group is a vertically integrated multifamily developer, builder, and property management company. From land acquisition through construction and property management, we oversee every stage of development to create communities that deliver lasting value for our residents. Our people are the reason we’ve grown; we invest in employees, encourage continuous learning, and promote from within whenever possible.

Responsibilities

• Coordinate administrative support for active construction projects.
• Manage construction project documentation, drawings, and project records within Procore.
• Create and maintain project records, contacts, addresses, inspections, and closeout documentation.
• Assist with project startup by coordinating job trailers, storage containers, fuel tanks, and utility accounts.
• Support subcontractors and vendors by providing Procore training and troubleshooting.
• Upload permits and documentation to municipal and fire‑marshal portals.
• Create change events and equipment purchase orders.
• Coordinate licensing requirements for current and future projects.
• Maintain office supply inventory for field offices.
• Attend project meetings, document action items, and help keep project teams aligned.
• Track project documentation and assist with project startup, permitting, closeout, and ongoing administrative coordination.
• Support multiple projects while balancing changing priorities.

Qualifications

• Experience supporting commercial or multifamily construction projects in a Project Coordinator, Construction Coordinator, Project Engineer, or Construction Administration role (preferred).
• Procore experience (preferred).
• Strong organizational and time‑management skills.
• Comfortable managing multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to work independently while collaborating with multiple departments.
• Enjoy bringing structure to busy environments.
• Follow through on commitments.
• Communicate clearly with field and office teams.
• Solve problems before they become larger issues.
• Learn new technology quickly.
• Thrive in a fast‑paced construction environment.

Benefits

• Competitive salary.
• Retirement plan with company match.
• Paid time off and paid holidays.
• 100% employer‑paid medical insurance for employees.
• Dental and vision insurance.
• Employee apartment rental discount.
• Professional development opportunities.
• Opportunities for advancement within a growing organization.