Construction Project Coordinator

About the role

Veterans Inc., the largest provider of supportive services to Veterans and their families in New England, seeks a Project Coordinator to join their mission-focused team. The ideal candidate will have hands-on experience in construction, renovation, or facility upgrade initiatives.

Responsibilities

• Oversee all stages of capital improvement and construction projects, including defining scope, creating budgets, selecting contractors, and coordinating execution.
• Contribute to the creation of project schedules, work plans, budgets, and progress reports.
• Lead and participate in project launch meetings and ongoing status updates with staff, consultants, and contractors.
• Keep accurate and complete project documentation such as contracts, design drawings, change orders, RFIs, and status reports.
• Cookordinate inspections, walkthroughs, and meetings with architects, engineers, contractors, and funders.
• Support vendor and procurement activities, including drafting RFPs, reviewing proposals, and evaluating bids.
• Track deadlines, deliverables, and project milestones using spreadsheets and project management software.
• Ensure adherence to safety standards, permitting requirements, and organizational policies.
• Monitor project budgets, spending, and invoices, raising concerns about cost overruns or delays when needed.
• Aid with grant compliance by preparing required project documentation and reports for local, state, and federal agencies.
• Maintain a centralized filing system for both active and closed projects.
• Research technical information and provide data to aid decision-making.
• Contribute to other facility and infrastructure projects or special assignments as needed.

Requirements

• Minimum of an Associate's degree in Business Administration or other related field.
• 2+ years of hands-on experience coordinating construction, renovation, or facilities improvement projects.
• Ability to ascend and descend ladders, scaffolds, stairs, and work in confined spaces.
• Must be able to lift and carry or otherwise move 25/50/80 pounds occasionally.
• Constantly works in outdoor weather conditions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with project management tools such as Smartsheet, MS Project, or equivalent.
• Valid driver's license and willingness to travel to project sites in New England as needed.
• Must be able to successfully pass a CORI/Background records check.

Qualifications

• Compliance with Veterans Inc. COVID-19 Vaccination Policy. Religious and Medical Exemptions are considered.

Benefits

• Comprehensive Benefits Package for Full Time employees includes: BCBS Medical, Dental, and Vision Insurance.
• Employer Paid Short and Long-Term Disability and Life Insurance.
• $2500 Medical Opt-Out program if you have medical coverage through another source.
• Retirement Plan (403B) with a $2000 Match.
• Flexible Spending Accounts.
• Tuition Reimbursement Program.
• Paid Parental Leave.

Schedule

Salary: $26.44 - $31.25 per hour.