Construction Project Coordinator

About the role

From inception to commissioning and beyond, we offer complete mechanical contracting and energy services solutions. Our expertise includes design-assist, HVAC, plumbing, sheet metal, and process piping construction for semiconductor, data center, healthcare, biotech, water treatment, power generation, and other facilities. University Mechanical & Engineering Contractors (UMEC) is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations, and maintenance. UMEC is a full-service mechanical contractor serving the western United States. UMEC is an industry leader in BIM technology, and innovative design-assist services for complex mechanical systems, including heating, ventilating, and air conditioning (HVAC), plumbing, and piping systems for commercial, institutional, high tech, industrial and military clients. University Mechanical is currently seeking a Project Coordinator to perform the jobsite administrative duties and functions for projects in various markets including Semiconductor, Data Center Markets, Healthcare, Higher Education, Data Center, Manufacturing, and a wide range of other markets. The position requires at least 2-3 years of administrative experience.

Responsibilities

• Maintain project documentation including contract documents, subcontract documents, purchase orders, insurance certificates, safety training records, safety inspection reports, correspondence, and other project documentation.
• Receive, and distribute mail and prepare packages for shipping.
• Accurately maintain various project logs and spreadsheets.
• Perform various other administrative duties and functions that may be assigned.

Qualifications

• Minimum of 2-3 years administrative experience, preferably in construction.
• Basic knowledge of Safety, Accounting, Purchasing, Subcontracts, Project Start up & Close-out, Contract, Submittals, Pre-Planning, Scheduling, Project Evaluations, Project Changes, and Operating Procedures.
• Demonstrated knowledge and work experience showing the ability to perform each essential duty satisfactorily.
• Proficiency using Microsoft Office Programs including Excel, Word, Project, Access, & PowerPoint, Bluebeam Revu PDF editing, and Vista-Viewpoint (Project Management & Accounting Software).
• Must show proof of complete COVID-19 vaccination (required for all new hires).

Skills

• Professional customer service skills with clients and subcontractors.
• Ability to prioritize in a fast‑paced multi‑task environment with strong organization skills.
• Demonstrated ability to perform basic business mathematical functions.
• Ability to work with minimal supervision.
• Effective time and detail management.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Organizational skills in handling & archiving technical data.
• Compliance with all operating policies, procedures, plans, and programs.
• Excellent written and verbal communication skills.
• Demonstrated ability to effectively communicate in English and cooperate/collaborate with multiple levels of customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.