Construction Project Coordinator

Key Responsibilities

• Maintain and update project calendars.
• Cookbuilding permits, plan sets, status sheets, and permit binders.
• Create 'New Project' binders for Project Managers and Superintendents.
• Support job coordination, including temporary power, toilets, fencing, and dumpsters.
• Manage subcontractor contracts, data entry (Sage), and Procore tasks.
• Develop and update punch lists and project files.
• Handle blueprint orders and manage job binders.
• Prepare Equipment Breakdown Analysis (EBAs).
• Absorb client manual books, including operating manuals and warranties.
• Assist with homeowner turnovers for systems and appliance walk-throughs.
• Maintain subcontractor lists and support accounting with billing/code resolution.
• Keep the project buy-out schedule current.
• Maintain strong client relations and uphold De Mattei's brand and image.
• Research materials and vendors; make purchases online when needed.
• Participate in staff training and help onboard new employees.
• Ensure a minimum of 30 billable hours per week.

Qualifications

• 3+ years of construction administration or project coordination experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and construction management platforms (Procore preferred).
• Knowledge of construction permitting, scheduling, and vendor coordination.
• Ability to work in both office and field settings; reliable transportation required.
• Positive, professional attitude with commitment to high-quality standards.

Benefits

• Competitive hourly pay, commensurate with experience ($70,000 - $90,000 annually)
• Wellness benefits
• Accrued Paid Time Off (PTO)
• 401(k) retirement plan
• Mileage reimbursement for travel between office locations
• Career growth within a respected residential construction firm

Schedule

• Full-time, Monday to Friday (no remote work)
• 60% San Jose office, 40% Aptos office

Equal Opportunity Employer

De Mattei Construction Inc. is committed to a diverse and inclusive workplace. We are proud to be an equal opportunity employer and consider all qualified applicants without regard to race, religion, gender, sexual orientation, age, national origin, or disability.