Construction Project Coordinator

About the role

De Mattei Construction Inc. is seeking a proactive and detail-oriented Construction Project Coordinator to support our high-end residential construction projects. This role is ideal for a self-starter who thrives in a fast-paced environment, enjoys solving problems, and is passionate about helping projects succeed from the ground up. You'll play a critical part in managing project logistics, maintaining calendars and documentation, and assisting both field and office teams.

De Mattei Construction Inc. is a premier builder of custom luxury homes, headquartered in San Jose, CA. Known for our exceptional craftsmanship, attention to detail, and dedication to client satisfaction, we have built a legacy of excellence throughout Northern California. Our culture emphasizes teamwork, respect, and a commitment to the highest standards in the industry. Learn more at www.demattei.com.

Responsibilities

• Maintain and update project calendars.
• Coordinate building permits, plan sets, status sheets, and permit binders.
• Create 'New Project' binders for Project Managers and Superintendents.
• Support job coordination, including temporary power, toilets, fencing, and dumpsters.
• Manage subcontractor contracts, data entry (Sage), and Procore tasks.
• Develop and update punch lists and project files.
• Handle blueprint orders and manage job binders.
• Perform occasional job site runs and material pickups/deliveries.
• Take notes during weekly meetings and help PMs prepare for monthly reviews.
• Assist with cost-to-complete updates and project scheduling.
• Prepare Equipment Breakdown Analysis (EBAs).
• Assemble client manual books, including operating manuals and warranties.
• Assist in homeowner turnovers for systems and appliance walk-throughs.
• Maintain subcontractor lists and support accounting with billing/code resolution.
• Keep the project buy-out schedule current.
• Maintain strong client relations and uphold De Mattei's brand and image.
• Research materials and vendors; make purchases online when needed.
• Participate in staff training and help onboard new employees.
• Ensure a minimum of 30 billable hours per week.

Qualifications

• 3+ years of construction administration or project coordination experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and construction management platforms (Procore preferred).
• Knowledge of construction permitting, scheduling, and vendor coordination.
• Ability to work in both office and field settings; reliable transportation required.
• Positive, professional attitude with commitment to high-quality standards.

Pay

$70,000 - $90,000 annually (hourly equivalent)

Benefits

• Wellness benefits
• Accrued Paid Time Off (PTO)
• 401(k) retirement plan
• Mileage reimbursement for travel between office locations
• Career growth within a respected residential construction firm

Schedule

Full-time, Monday to Friday (no remote work); 60% San Jose office, 40% Aptos office.