Construction Project Coordinator

About Us

FV Services is a family of construction and facilities management solutions providing an all-in-one resource for retail, franchise, and hospitality clients. Since our founding in 2006, we've completed over 1,000 projects nationally — offering Site Selection, Design and Architectural Plans, Construction Management, and Facilities Management, so our clients never have to juggle multiple General Contractors. We're a national construction management and general contracting firm specializing in commercial tenant improvements, and we're growing — this role sits at the center of that growth.

The Role

As an Entry-Level Project Coordinator, you'll be the administrative backbone initially supporting 1 Project Manager across multiple concurrent jobs. This isn't data entry — it's the fastest way to learn how commercial construction actually gets built, with a clear runway to a PM or other construction paths. The best Coordinators don't just log documents; they read them, understand what's being built, and chase down answers before a delay reaches the field. If an architect goes quiet on a critical RFI, we want someone who calls, finds the workaround, and flags the PM — not someone who sends a follow-up email and waits.

Responsibilities

• Document Control: Manage the flow of RFIs, submittals, and drawing updates through Procore
• Meeting Administration: Write and distribute precise, timely meeting minutes
• Close-Out Support: Gather O&M manuals, warranties, and as-built drawings for project close-out
• Discrepancy Tracking: Read drawings and specs closely enough to flag field/document discrepancies before they cause delays
• Reporting: Utilize Procore, Smartsheet, and Microsoft Office for job tracking and reporting

What Success Looks Like

First 3 Months — Absorb & Log

• Achieve zero backlog in the submittal and RFI logs
• Distribute all weekly meeting minutes within 24 hours of adjournment
• Build fluency in reading architectural, structural, and MEP drawings well enough to spot glaring errors before logging

First 6 Months — Drive & Predict

• Own the close-out process for sub-projects or specific phases
• Reduce average RFI turnaround time by actively chasing architects — phone calls, not just email follow-ups
• Build foundational knowledge of subcontractor scopes of work and basic construction estimating

First 12 Months — Graduate & Assist

• Manage minor change order tracking independently
• Routinely flag field/document discrepancies to your PM before they stall the job site
• Build baseline scheduling knowledge (e.g., Microsoft Project or Primavera P6) to prepare for promotion to Assistant PM

Ideal Candidate Profile

• Bachelor's degree (desired) in Construction Management, Business, Operations Mgmt, or similar
• Highly organized, detail-oriented, and comfortable managing a high volume of paperwork without letting things slip
• A sense of urgency — you close loops instead of waiting on them
• Comfort with (or eagerness to learn) construction software like Procore, Smartsheet, and Microsoft Office
• No construction experience is required — we're looking for the drive to chase down answers, not a résumé full of jobsite hours. Any familiarity with construction and trades is good, but again, not required

What We Commit to You

• Tools: Procore, Smartsheet, and Microsoft Office training from day one
• Budget: Professional development support for relevant certifications (OSHA, LEED, Procore Certifications)
• People: A manageable PM support ratio (typically 1 Coordinator to 1 primary PM). While you may occasionally support other PMs when needed, this role won't be spread thin across the whole team
• Cadence: A weekly 30-minute 1:1 with your PM on active project logs and deliverables — plus a separate monthly mentorship conversation with a senior PM (not your day-to-day manager) focused purely on your career growth

Why Now

You won't get lost in the shuffle here. You'll sit side-by-side with senior builders who will actually teach you the trade, give you real ownership early, and invest in turning you into a full Project Manager faster than a large enterprise GC ever would.

Pay

This role is budgeted at 55K base. We are not stuck on this number, bring yourself, bring your expertise, let's talk.