Construction Project Coordinator

About the role

Rockford is seeking a Project Coordinator to support the planning, execution, and delivery of commercial construction projects throughout Michigan and the Midwest. The role requires strong organizational skills, a proactive mindset, exceptional attention to detail, and a commitment to delivering outstanding service to both internal and external stakeholders.

Key Responsibilities

• Support Project Managers and Assistant Project Managers in the administration and execution of commercial construction projects from contract award through project closeout
• Coordinate project startup activities, including document setup, contract distribution, permit tracking, and stakeholder communications
• Maintain project files, records, and correspondence in accordance with company standards and procedures
• Aid in developing and maintaining project schedules, action-item logs, and milestone tracking reports
• Facilitate communication among owners, architects, engineers, subcontractors, vendors, and internal project teams
• Prepare meeting agendas, document meeting minutes, and distribute follow-up action items
• Manage the routing, tracking, and distribution of project documents, including Requests for Information (RFIs), submittals and shop drawings, change orders, proposal requests, meeting minutes, and project correspondence
• Monitor document turnaround times and proactively follow up to ensure timely responses
• Aid in the preparation and processing of owner pay applications and subcontractor payment requests
• Track project commitments, change orders, allowances, and contingency items
• Aid in the preparation of project cost reports and financial documentation
• Coordinate lien waivers, insurance certificates, and subcontract compliance requirements
• Collaborate with field teams to identify and resolve project administrative issues that could impact schedule, budget, or quality
• Support material procurement tracking and delivery schedules
• Aid in project closeout activities, including collection of warranties, operation and maintenance manuals, as-built documentation, and final turnover packages
• Assist with warranty management and post-construction follow-up activities
• Promote a culture of safety, accountability, collaboration, and continuous improvement
• Foster positive working relationships with clients, design partners, subcontractors, and internal teams
• Support company initiatives related to diversity, equity, inclusion, and community engagement
• Demonstrate professionalism and uphold company values in all interactions

Requirements

• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, Architecture, or a related field or equivalent construction industry experience
• 2+ years of experience in commercial construction project coordination, project administration, or a related role
• Working knowledge of commercial construction processes, project lifecycles, and contract documentation
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously

Benefits

• Competitive compensation package
• 401(k) plan with company match
• Comprehensive healthcare coverage
• Generous paid time off
• Flexible work schedules
• Tuition reimbursement and professional development opportunities
• On-site health and wellness programs
• Volunteer time off and partnerships with local organizations

Environmental Factors and Working Conditions

The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction. Personal Protective Equipment (PPE) to be worn as required on project sites and in the warehouse.