Construction Project Coordinator

About the role

IdeaTek is seeking a Construction Project Coordinator to support the Middle Mile project. The role involves providing day-to-day project, contract, and administrative support, serving as a key liaison between IdeaTek's operations teams and KDOT, and managing project documentation, reporting, invoicing, contract requirements, and ongoing communication.

Responsibilities

• Serve as a primary point of contact for KDOT, managing regular communication, questions, meetings, reporting, documentation, and follow-up on project requirements.
• Maintain a strong working knowledge of the Middle Mile contract and use it to interpret requirements, identify impacts, and guide project decisions.
• Cook up project invoicing by reviewing completed work, contract requirements, and supporting documentation to determine what is billable and working with accounting to resolve discrepancies.
• Track project activity, milestones, deliverables, documentation, and reporting requirements to maintain accurate visibility into project status.
• Serve as a liaison between KDOT, project leadership, operations, construction teams, contractors, and accounting to keep information flowing and issues moving toward resolution.
• Monitor changes to project scope, contract requirements, and project activity and communicate potential operational or financial impacts to the appropriate stakeholders.
• Review maps, engineering plans, construction documentation, and project records to support accurate reporting and decision-making.
• Identify discrepancies, gaps, or potential risks and proactively research solutions before they affect project progress or compliance.
• Prepare reports, presentations, visual updates, and other project materials using tools such as Google Sheets and Google Slides.
• Support the Middle Mile project team with additional administrative and coordination needs as the project progresses.

Requirements

• 2+ years of experience in project administration, construction administration, contract administration, accounting, or a related field.
• Experience using Google Workspace, including Google Sheets and Google Slides.
• Strong verbal and written communication skills with the ability to build professional relationships over the phone and in writing.
• Able to work independently in a remote environment while maintaining strong communication with internal and external stakeholders.

Qualifications

• Construction or telecommunications industry experience.
• Experience interpreting construction plans, maps, engineering drawings, or project documentation.
• Accounting, Finance, Construction Management, Business, or related degree.

Preferred Qualifications

• Experience working with government agencies or government-funded projects.

Desired Attributes

• Detail-Oriented – You notice the details, keep information accurate, and don't let important requirements slip through the cracks.
• Quick Learner – You can absorb a complex contract, learn the terminology, and apply it confidently.
• Relationship Builder – You communicate professionally, build trust, and know how to handle conversations with a variety of stakeholders.
• Problem Solver – You dig into the details, ask questions, and find a path forward when something doesn't add up.
• Financially Minded – You understand that project decisions can have financial consequences and know to look for them.
• Resourceful – You know how to find answers and use information from multiple sources to make informed decisions.
• Adaptable – You stay organized and effective as project requirements, priorities, and circumstances change.