Construction Project Coordinator

Essential Duties and Responsibilities

• Composes and all types of routine correspondence.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Completes general office tasks as needed including ordering of office supplies, servicing of office equipment, managing cell phone accounts, utility coordination etc.
• Responsible for project AIA, lien waivers, etc.
• Inputs project budget and commitments to accounting software.
• Counsults supplier and subcontractor verification.
• Prepares subcontracts and purchase agreements. Coordinates approval routing and distribution for documents.
• Prepares RFIs, CORs, Submittals, Cos, meeting minutes, and other documentation for Project Managers and Superintendents.
• Creates project resources in designated software and ensures records are input in system.
• Collections, organizes and reviews all certificates of insurance for coverage and limit compliance.
• Ensures key project documents are distributed to field and subs.
• Maintains project filing system – including all software application, shared drives, and hard files.
• Post monthly aerial photos.
• Aids Project Engineer with preparation warranty/owner’s manual.
• Aids Project Manager with monthly project review meetings including project cost forecasting.
• May provide training and supervisory support to Project Coordinators and Field Clerks.

Experience/Skills

• Strong communication and people management skills
• Must be very organized, with strong attention to detail; must stay on top of paperwork
• Must be flexible and able to shift priorities as needed
• Computer skills sufficient to enter reports and daily operations data into a computer
• High level comprehension of multifamily and commercial construction projects from inception to completion
• Strong project management skills
• Strong communication and people management skills
• Must be very organized, with strong attention to detail; must stay on top of paperwork
• Must have experience reviewing and creating construction billing
• Must be flexible and able to shift priorities as needed
• Strong problem solving and analysis
• Managerial experience strongly preferred
• Computer skills sufficient to enter reports and daily operations data into a computer

Training/Education

• Bachelor’s Degree from a four-year college or university
• 5-10 years of related experience
• Equivalent combination of education and experience

Benefits

• 401(k)
• Health insurance Reimbursement plan
• Paid time off/ Vacation/Sick

Schedule

• Monday to Friday

Experience

• Project management: 3-5 years (Preferred)

Work Location

• In person