Construction Project Coordinator

What You Will Be Accountable For

• Support Project Managers across multiple active construction projects.
• Aid in project scheduling, planning activities, and administrative coordination.
• Attend project meetings and document meeting minutes and action items.
• Create, update, and maintain project tracking tools, checklists, and documentation.
• Maintain project timelines and assist in achieving milestones and deadlines.
• Research project locations and identify qualified subcontractors and vendors.
• Compile bidder lists and solicit subcontractor participation for project opportunities.
• Track bid coverage to ensure all project scopes are adequately represented.
• Issue addenda and project communications to bidders, subcontractors, and field personnel.
• Aid in procurement activities and resource coordination throughout the project lifecycle.
• Create and maintain projects within project management and bidding software platforms.
• Prepare, distribute, and track subcontracts, purchase orders, and change orders.
• Maintain accurate project files and documentation.
• Verify and track subcontractor insurance certificates and compliance requirements.
• Collaborate with project management, design teams, field personnel, subcontractors, and vendors.
• Aid in the distribution of plans, specifications, samples, and project materials.
• Support project closeout activities, including collection of warranties, operations and maintenance manuals, and final documentation.
• Compile and distribute project warranty packages and closeout documentation.

Qualifications

• A High School Diploma or equivalent required.
• 2–4 years of experience supporting construction projects in a Project Coordinator, Project Administrator, Construction Coordinator, or similar role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience maintaining project documentation and coordinating project workflows.

Preferred

• Ace or Bachelor's degree in Construction Management, Business Administration, or a related field.
• Understanding of commercial construction processes, terminology, and project lifecycles.
• Experience working with project management software platforms such as Procore, Pipeline, or similar systems.
• Experience supporting bidding, procurement, subcontract administration, and project closeout activities.