Construction Project Coordinator

Job Duties

• Makes sure projects move smoothly from early design to completion.
• Updates project managers and stakeholders with detailed progress reports.
• Schedules meetings and organizes logistical needs for projects.
• Prepares meeting minutes and manages Request for Information (RFI) logs.
• Maintains subcontract and submittal logs, as well as job files and as-built drawings.
• Develops and maintains project schedules with input from project managers.
• Keeps up-to-date with contract documents and subcontracts.
• Completes daily tasks such as logging, purchasing orders, work orders, daily reports, and invoice processing.
• Takes and prepares weekly project photos.
• Manages project closeout and ensures all required warranties are obtained for final acceptance.
• Maintains punch lists and coordinates with project managers.
• Ensures adherence to procedures and standards.

Basic Qualifications

• Bachelor’s Degree in engineering, architecture, interior design, construction management, construction science, or related field.
• A minimum of 2 years of related project coordination experience, or at least 5 years of experience in a similar role supporting design & construction.
• Computer skills including Word, Excel, PowerPoint.
• Good accounting skills and experience working in financial systems to manage projects.
• Good oral and written communication skills.
• Able to multi-task and shift priorities.
• Ability to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations.

Preferred Qualifications

• Prior higher education experience.
• Bachelor's degree or above.

Hiring Range

$80,000 - $95,900 Per Year

Benefits

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.