Construction Project Coordinator

Air Mechanical is the premier heating, cooling & plumbing company located in Ham Lake, MN. We are a privately owned and operated business and, since opening our doors in 1985, we’ve always shown our commitment to our customers.

About the role

The Construction Project Coordinator is responsible for organizing, implementing, and maintaining the scheduling system to support new construction projects. This position requires acting as a point of contact with management, field staff, supervisors, estimators, co-workers, builders, city inspector offices, and homeowners.

Responsibilities

• Communicate effectively with field staff, supervisors, estimators, co-workers, homeowners, builders, and city inspector offices.
• Assist in setting up and scheduling tasks to ensure satisfactory realization of project contract requirements.
• Log project timelines and maintain a database of tasks and statuses.
• Update information into the database and provide schedule reports for contract coordination and reporting purposes.
• Interact with contractors, customers, and job supervisors or field staff to schedule work and coordinate assignments.
• Design and collaborate with the team in developing project schedules.
• Support field managers and leads to maintain timely and effective changes to processes and procedures.
• Assist field superintendents/job supervisors and leads in developing and maintaining status reports to keep management informed of project progress.
• Conduct analysis and communicate to management to determine alternative courses of action or recovery for inefficient scheduling.
• Verify with the project manager, builder, or homeowner that the jobsite is ready to begin prior to job start.
• Maintain accurate records and paperwork related to the schedule.
• Create job requisitions for work orders, including changes, additions, or updates, and complete warranty work as directed by job supervisors and closers.
• Work directly with the project manager, builders, and homeowners regarding scheduling, warranty calls, change orders, and completing needed processes in a timely, professional manner.
• Schedule warranty work and update phase completion for billing.
• Schedule all necessary inspections for various phases and update phases continually.
• Communicate project status for billing purposes.
• Check builders' software daily for any changes or updates pertaining to jobs.
• Process job starts as awarded by the builders/general contractors.
• Process warranties from the field and the builders/general contractors.
• Attend and participate in employee meetings/training.
• Continue to develop customer service, telephone, and interpersonal communication and teamwork skills.
• Work closely with other coordinators to schedule jobs accurately.
• Perform other duties as needed or assigned by the manager.

Requirements

• Prior experience in HVAC, plumbing, construction, or project scheduling preferred.
• Ability to build rapport with field staff, job supervisors, co-workers, builders, city officials, and homeowners.
• High proficiency with Microsoft Office—Excel, Word, Outlook.
• Must be deadline, goal, and detail-oriented.
• Good organization skills, with the ability to prioritize and multitask.
• Positive and professional demeanor.
• Excellent listening, written, and verbal communication skills on the phone, in email, or in person.
• Ability to interpret contract specifications.
• Ability to understand the sequencing of complex projects.

Physical Requirements

• This position requires interaction with people in an office environment.
• Work requires sitting, handling/grasping, and repetitive motions for long periods of time.
• Must be able to communicate over the phone, via email, and in person.

Schedule

This is an onsite role with a Monday-Friday 7:00 AM–3:30 PM schedule.

Benefits

• Medical
• Dental
• Vision
• Life insurance
• 401K match