Construction Office Coordinator

About the role

The Construction Office Coordinator at Tunista Construction LLC works onsite in Tacoma, WA to provide administrative support across multiple construction projects and departments. This role involves maintaining project documents, accounting data, and payroll data, preparing and submitting weekly payroll, and managing expenses and invoices.

Responsibilities

• Maintain project documents, accounting data, and payroll data in multiple software components of the Enterprise Resource Planning system (ERP) including Procore, HeavyJob, Costpoint, and OnBase.
• Maintain and file paperwork, projects documents, and certified payroll.
• Prepare and submit weekly payroll to accounting, verifying all timecards following union MLA guidelines.
• Monitor and distribute AP email invoices and mailed AP invoices and send to accounting.
• Monitor and distribute invoices to Project Coordinators and Project Engineers.
• Request and track project bonds and insurance.
• Request and track all City Business Licenses and other required documents.
• Manage expense reports for Managers and coordinate cost-coding each month.
• Reconcile cost data and documentation in the ERP system.
• Submit and maintain Intents and Affidavits for projects.
• Communicate with Project Coordinator that all required documentation from subcontractors and vendors is current prior to Project Coordinator releasing payment.
• Assist Managers with project startup and coordinate the setup of services to support the project including accounts for vendors, subcontractors i.e. LCP tracker, CDS, B2GNOW, public agencies, utilities, etc.
• Aid in project closeout including the close out process for the client, subcontractors, accounting, and ERP system.
• Manage and coordinate badging and security credentials for employee access to projects in locations with restricted access, such as military bases or government facilities.
• Maintain all documentation necessary for employee access.
• Order and Maintain all Main Office Supplies.
• Check mail for incoming payments and complete weekly check deposits.
• Enter received check amounts into Procore.
• Develop and maintain positive working relationships with co-workers and other departments.
• Plan, coordinate, and prioritize multiple projects simultaneously.
• Aid Executives and senior managers with any issues that arise that require immediate action.
• Perform other duties as directed.

Requirements

• High School Diploma or equivalent required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, and background screenings.

Qualifications

• Basic understanding and general knowledge of industry best practices and procedures.
• Knowledge and skills in computerized accounting systems, financial reporting, and project management systems.
• Excellent analytical and technical skills.
• Demonstrates strong project management and organizational skills.
• Exceptional time management skills.
• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations.
• Ability to work in a team environment.
• Good working knowledge of various personal computer business software applications presently used by the Company.
• Ability to learn new applications.
• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
• Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to do business ethically with customers, vendors, and co-workers.
• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
• Ability to exercise resourcefulness in assisting management and co-workers.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to work in a Native Corporation multi-business environment.

Skills

• Basic understanding and general knowledge of industry best practices and procedures.
• Knowledge and skills in computerized accounting systems, financial reporting, and project management systems.
• Excellent analytical and technical skills.
• Demonstrates strong project management and organizational skills.
• Exceptional time management skills.
• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations.
• Ability to work in a team environment.
• Good working knowledge of various personal computer business software applications presently used by the Company.
• Ability to learn new applications.
• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
• Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to do business ethically with customers, vendors, and co-workers.
• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
• Ability to exercise resourcefulness in assisting management and co-workers.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to work in a Native Corporation multi-business environment.

Benefits

• Competitive wages and bonus programs.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, & LTD.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week)).
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

Pay

Regular Pay Range: $25 - $36 per hour.

Schedule

Fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.