Construction Coordinator

About the role

The Construction Coordinator supports on-site project execution for JLL's Project & Development Services team on the Toyota Motor North America account. This role serves as the primary on-site representative responsible for overseeing day-to-day construction activities, verifying work against approved drawings and specifications, and ensuring contractor compliance with Toyota's Construction Safety Requirements (TCSR). The Construction Coordinator also fulfills Toyota's designated on-site Project Leader and Safety Representative functions as authorized by Toyota, and holds authority to stop work when unsafe conditions are identified.

Responsibilities

Construction Oversight & Drawing Compliance

• Serve as the on-site JLL representative for all active construction activities within assigned project scope.
• Review and interpret approved construction drawings, specifications, and submittals to verify contractor work is installed correctly and in conformance with design intent.
• Conduct regular site walks to observe work in progress, document field conditions, and identify non-conformances.
• Coordinate with contractors and subcontractors to resolve field conflicts and drawing discrepancies, escalating to the Project Manager as needed.
• Maintain a current set of approved drawings on site at all times.
• Track and document Requests for Information (RFIs), submittals, and field changes to ensure the project record remains current.

Project Documentation & Reporting

• Maintain daily construction logs capturing work performed, contractor headcount, weather conditions, safety observations, and any notable events.
• Photograph and document construction progress at regular intervals for inclusion in project reporting.
• Upload daily pictures of construction progress, D18 daily work activities, all submitted D Documents, 3 weeks look ahead onto BUILD.
• Support the Project Manager in preparing status updates, schedule variance reports, and client-facing deliverables.
• Review all submitted D documents from the GC for accuracy.
• Attend weekly OAC meetings minutes.
• Track open items, punch list items, and contractor action items through to closure.
• Assist in the preparation and submission of TCSR D-Form documentation as directed by the Project Manager.
• Ability to work on some weekends.

Contractor & Stakeholder Coordination

• Serve as the primary day-to-day point of contact for contractors on site, coordinating access, sequencing, and logistics.
• Attend and participate in daily pre-task meetings, toolbox talks, and project coordination meetings.
• Coordinate with Toyota facilities, security, and engineering departments on work permits, access requirements, and site-specific protocols.
• Support the completion and routing of work permit applications including D-15 (Notice of Work), D-44, D-45, and other applicable D-Forms.

Requirements

• Demonstrated ability to read and interpret construction drawings, specifications, and shop drawings across multiple disciplines (architectural, structural, mechanical, electrical).
• Minimum 2–3 years of experience in a construction field role (field coordinator, assistant superintendent, project engineer, or equivalent).
• Working knowledge of construction sequencing, means and methods, and quality control practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction management or safety audit platforms a plus.
• Strong written and verbal communication skills; ability to clearly document field conditions and communicate issues to project leadership.
• Ability to work in an active construction environment, including standing, walking, climbing, and working at various elevations with appropriate PPE.
• Good people skills required for work coordination at different levels of the organization.

Preferred Qualifications

• Experience working on industrial, manufacturing, or mission-critical construction projects.
• Familiarity with Toyota's Construction Safety Requirements (TCSR) or equivalent owner-driven safety management systems.
• Experience completing safety audit documentation (JSAs, daily safety logs, incident reports).
• Associate's or Bachelor's degree in Construction Management,