Construction Coordinator

About the role

The Construction Coordinator plays a crucial role in the daily execution of Gallagher Asphalt's construction operations. They support the coordination of various resources such as labor, equipment, trucking, materials, subcontractors, and field support.

Responsibilities

• Schedule and coordinate labor, equipment, trucking, materials, subcontractors, and other construction resources.
• Review job production plans before daily operations meetings to ensure accuracy and address potential issues.
• Communicate with project superintendents, foremen, field employees, truck drivers, plant personnel, project managers, customer service representatives, and construction leadership throughout the day.
• Coordinate and dispatch necessary materials or resources for Gallagher projects, including prime, tack, brooms, vacuums, aggregate, and other items.
• Help superintendents identify and coordinate small-equipment needs across multiple jobs.
• Coordinate the field dispatch of shop mechanics when equipment issues arise.
• Support real-time trucking reassignments and other intraday operational changes within XBE.
• Maintain oversight of operational incidents, including equipment downtime, plant downtime, and stuck-truck events, ensuring proper documentation, analysis, and closure.
• Review and approve labor and equipment timecards each day.
• Reconcile material transactions between vendor portals and XBE to ensure accuracy.
• Maintain current material-site and supplier information within company systems.
• Aid in administering new-hire paperwork and drug-testing coordination for crew employees.
• Manage employee schedules, contact information, vacations, days off, and related records.
• Help improve the processes and technologies that support Gallagher's construction operation.

Requirements

• Previous dispatch, scale clerk, construction coordination, scheduling, logistics, or operational support experience.
• Understanding or eagerness to deeply learn the pace of heavy highway construction, asphalt, trucking, or a similar field-based operation.
• Ability to manage many moving pieces without losing attention to detail.
• Comfortable asking questions, following up, and holding people accountable for needed information.
• Quickly adjusting to changing schedules, equipment, weather, production needs, or project priorities.
• Confidence in communicating with both field and office employees.
• Building strong working relationships while addressing problems directly.
• Experience with XBE, B2W Track, Motive, DF Live, Laserfiche, Spectrum, Microsoft Office, or similar construction systems is helpful, but willingness to learn is a priority.
• A high school diploma and valid driver’s license are required.
• Previous scale, dispatch, heavy highway, or logistics experience is preferred.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and familiarity with construction-related software.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Positive attitude and ability to adapt to a fast-paced, dynamic environment.

Skills

• Construction Coordination
• Project Scheduling
• Equipment Management
• Material Handling
• Communication Skills
• Problem Solving
• Time Management

Benefits

Gallagher Asphalt offers a competitive salary, 40 guaranteed weeks per season (March through December), regular on-site attendance, and occasional night or weekend work as needed.

Pay

Salary is commensurate with experience.

Schedule

This is a seasonal salaried position with 40 guaranteed weeks per season, typically running from March through December.