Construction Administrator

Overview

To assist the Site Manager(s) in coordination of project requirements and efficient documentation control. Job location could vary between numerous site locations based on project requirements.

Responsibilities

• Receive, process and distribute incoming project documentation to various parties on site.
• Receive, review and send emails.
• Answer all incoming calls.
• Maintain the entire filing system and project archives electronically and hard copies as required.
• Field payroll entry and submission to Corporate Office for all on-site personnel.
• Aid in the preparation of client-based LEMs. Once approved, forward to Corporate for invoicing on a weekly basis.
• Coordinate equipment, materials, and tools passing out of the site.
• Create Material Requisitions, submit for approvals, and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to facilitate purchases.
• Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
• Prepare, submit, and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client.
• Multitasking and organizational skills are essential.
• Maintain Materials Requisition log.

Skills and Qualifications

• Proficiency in MS Office required, specifically Excel, Word, Outlook, and PowerPoint.
• Diploma in Office Administration considered an asset.
• Excellent communication skills.
• Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset.
• Maintain standards of HSSE and comply with Company’s Health, Safety & Environment policies.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.