Construction Administrative Assistant - NAVFAC Support

Position Overview

Advantech GS Enterprises, Inc. is seeking a Construction Administrative Assistant to provide administrative and project coordination support for NAVFAC construction programs. The ideal candidate is highly organized, detail-oriented, and comfortable working in a professional construction or government contracting environment. This position will support project teams with documentation, scheduling, correspondence, records management, reporting, and day-to-day administrative activities.

Key Responsibilities

• Provide administrative support to NAVFAC construction project teams
• Organize and maintain project files, records, and construction documentation
• Prepare and format correspondence, reports, presentations, and meeting materials
• Coordinate meetings, agendas, minutes, and action-item tracking
• Maintain project trackers and monitor deliverables, deadlines, and open actions
• Support document control and ensure project records are properly maintained
• Assist with data entry, spreadsheets, reports, and project status updates
• Coordinate communications with project team members, contractors, and stakeholders
• Track and organize construction-related documentation and correspondence
• Assist with project schedules, logs, and administrative reporting
• Support the project management team with daily administrative requirements
• Perform other administrative and project support duties as assigned

Qualifications

• High school diploma or equivalent required
• Associate or bachelor's degree in Business Administration, Construction Management, Engineering, Project Management, or a related field preferred
• 2+ years of administrative, project coordination, construction administration, or related experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with Microsoft Office, particularly Word, Excel, Outlook, Teams, and PowerPoint
• Ability to maintain accurate and organized project documentation
• Professional demeanor and ability to work effectively with project teams and stakeholders
• Experience supporting construction, engineering, or federal government programs is a plus

Preferred Experience

• NAVFAC or Department of Defense experience
• Federal construction or facilities management experience
• Experience with construction project documentation and document control
• Familiarity with construction terminology, project schedules, and deliverable tracking
• Experience with SharePoint or other document management systems

What We Offer

• Full-time employment with a federal government contractor
• Direct experience supporting NAVFAC construction programs
• Exposure to federal construction project management and administration
• Professional development and career growth opportunities
• Collaborative work environment
• Opportunity to build experience supporting Department of Defense programs

Employment Type

Full-Time

Location

On-Site / Hybrid, based on program requirements

Program

NAVFAC Construction Support