Construction Administrative Assistant

About the role

If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person’s ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm with ten offices looking to hire a Construction Administrative Assistant to work in our Madison, WI office.

Responsibilities

• Cook up and issue: Construction Bulletins, Supplemental Instructions, Proposal Requests, Jobsite Observation Reports, Transmittals, Punchlists, etc.
• Check the group e-mail account on a rotating basis throughout the day and handle incoming work requests, submittals, Requests for Information (RFI)s, etc.
• Update appropriate construction websites (i.e., Procore, Autodesk, eBuilder, ProjectSight, BIM 360, etc.) with RFIs, Submittals, etc.
• Receive, log, and route RFIs and submittals to internal/external team members for review/approval.

Requirements

• Minimum 1 year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad’s business hours of 8:00 a.m. to 5:00 p.m. is required.
• Must be able to work in the Madison office Tuesday through Thursday each week.

Qualifications

• Basic Knowledge of Microsoft 365 (Word, Excel, and PowerPoint) required.
• Proficiency in Adobe Acrobat preferred.
• An Associate Degree from an Administrative Assistant program is preferred.

Skills

• Microsoft 365 (Word, Excel, and PowerPoint)
• Adobe Acrobat

Benefits

• Generous paid time off and paid holidays
• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
• Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration, and organization reimbursement
• Hybrid work environment

Pay

Flad offers a competitive salary commensurate with experience.

Schedule

Flad operates Monday through Friday, 8:00 a.m. to 5:00 p.m.

Company Info

Flad is an Equal Employment Opportunity employer. Flad will provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.