Construction Administrative Assistant

Job Description Summary

Sunbelt Rentals is seeking an Administrative Assistant to support our Scaffold Division in Miami, FL. This role combines field knowledge with office management skills.

Key Responsibilities

• Labor & Scheduling Logistics: Coordinate labor schedules, communicate between departments, and ensure accurate hours are recorded.
• The "Paperwork" Pro: Manage timesheets, Job Tracker entries, and reconcile hours.
• Safety & Onboarding: Lead safety training, track certifications, and manage onboarding processes.
• Project Support: Perform estimates, maintain job folders, and manage job-related tools and supplies.

What We’re Looking For

• Industry Context: Previous experience in Scaffolding or Construction.
• Tech Savvy: Proficient with Microsoft Office, especially Excel.
• Reliability: Monday–Friday, 8:00 AM – 4:30 PM role.
• The "Language" Double-Threat: Bilingual (English/Spanish) is a huge plus for effective communication.

Physical Requirements

• Ability to bend, squat, and lift up to 25 lbs.
• Comfortable working in an office environment, willing to work outdoors as needed.

Why Sunbelt Rentals?

• Fastest-growing rental business in North America.
• Career track, not just a job.
• Comprehensive benefits package including health, dental, vision, 401(k), and more.

Starting Rate of Pay

Starting rate of pay may vary based on factors including position offered, location, education, training, and experience. Please visit https://www.sunbeltrentals.com/careers/ for more information on our benefits and to join our Talent Network.

Benefits

• Health, Dental, and Vision plans
• 401(k) Match
• Volunteer time off
• Short-term and long-term disability
• Accident, Life, and Travel insurance
• Flexible spending accounts
• Tuition reimbursement options
• Employee Assistance Program (EAP)
• Length of Service Awards

Paid Time Off

• 12-25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half-day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day

Equal Opportunity Employer

We are committed to providing equal employment opportunities to all qualified individuals. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status.