Construction Administrative Assistant

About the role

Addison Group is partnering with a leading construction firm in the Mid-Atlantic region known for delivering complex commercial, institutional, and government projects. Their Preconstruction team plays a critical role in ensuring projects are fully scoped, accurately priced, and set up for successful execution before construction begins.

Responsibilities

• Cooking incoming and outgoing bid documents, drawings, and proposal materials
• Aiding in assembling bid packages including forms, submissions, and supporting documentation
• Distributing project opportunities and managing communication with subcontractors
• Tracking bidding activity and maintaining outreach logs and internal databases
• Supporting bid-day preparation including scheduling, organization, and logistics
• Maintaining organized filing systems and ensuring project records are up to date
• Managing calendars, scheduling meetings, and providing general administrative support to the estimating team

Qualifications

• 3+ years of administrative experience, preferably within the construction industry
• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred
• Proficiency in Microsoft Office (Excel and Word required)
• Experience with tools such as Procore, Bluebeam, or BuildingConnected is a plus
• Strong organizational skills with exceptional attention to detail
• Able to manage multiple deadlines in a fast-paced environment
• Professional communication skills and strong office presence
• Construction industry experience must be clearly outlined on resume

Additional Details

• Must be able to commute onsite daily (role is fully in-office)
• Interview process includes one in-person meeting with hiring manager
• Start date expected approximately one week after offer acceptance (pending clearance)
• Role supports a team of ~19 within the Preconstruction department
• Perks: Opportunity to break into or grow within the construction preconstruction/estimating space, Exposure to high-profile commercial and government projects, Stable, long-term contract-to-hire opportunity with room for growth, Highly collaborative and structured team environment, Strong training and onboarding within a well-established organization

Pay

This position is eligible for pay ranging from $23.00 – $25.00 per hour.

Schedule

The work schedule is Full-time, Monday–Friday, standard business hours (on-site 5 days/week).

Benefits

• This position is eligible for medical, dental, vision, and 401(k).

Benefits

• This position is eligible for medical, dental, vision, and 401(k).