Construction Administrative Assistant

Job Title: Construction Administrative Assistant Location: Los Angeles, CA (On-Site) Employment Type: Full-Time About The Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams. Key Responsibilities Provide administrative support to project managers, superintendents, and field staffPrepare, organize, and maintain project documentation, including submittals, RFIs, change orders, and daily reportsTrack subcontractor certificates of insurance, licenses, and compliance documentationAssist with scheduling meetings, site visits, and inspectionsMaintain accurate project files (digital and physical) and ensure documents are properly logged and distributedCoordinate communication between the field office, subcontractors, vendors, and clientsSupport procurement processes, including purchase orders and material trackingAssist with certified payroll documentation and compliance reporting as neededTake meeting minutes and distribute action itemsPerform general office duties: answering phones, managing correspondence, ordering supplies Requirements Qualifications Minimum 3 years of administrative experience specific to the construction industry (multifamily or residential development experience strongly preferred)Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders, etc.)Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Buildertrend) a plusStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to work independently and manage multiple priorities in a deadline-driven environmentMust be able to work on-site full-time in Los Angeles, CA Preferred Qualifications Experience supporting public works or prevailing wage projectsFamiliarity with certified payroll and Labor Compliance Program (LCP) requirements Benefits Client Benefits Paid Time Off (Sick & Public Holidays)Training & DevelopmentPerformance Bonus Opportunities