Construction Accounting & Billing Specialist

About the role

Batchelor & Kimball, headquartered in Conyers, Georgia, partners with clients to deliver excellent results in engineering, construction, operations, and maintenance. We offer design/build and turnkey construction services, including teaming with selected subcontractors for electrical and general construction. This role supports our project management team by ensuring all deadlines are met with the highest degree of accuracy, focusing on billing customers for goods and services rendered according to contract terms and serving as an auditor to ensure accurate billings and proper accounting procedures.

Responsibilities

• Prepare payment requisitions for projects.
• Coordinate with Project Managers to establish billing timing, procedures, and progress billings.
• Follow up to ensure timely payments are received.
• Work with Accounts Receivable and customers to resolve receivable issues.
• Process invoice credits and bills as necessary.
• Update and retain customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses, and special billing rates.
• Maintain billing log and prepare retention billing at the end of the project.
• Work with project managers to ensure billings are complete, accurate, and timely.
• Prepare payment requisitions for projects requiring schedules of values and supporting schedules.
• Issue and post bills, receipts, and invoices.
• Assist in accurate and timely job setup.
• Create, modify, and maintain job billing templates.
• Enter change orders and ensure proper support is received and attached to the job profile.
• Enter labor rate changes when applicable.
• Complete job billings and pay applications timely and accurately with notarization as required.
• Monitor job billing status to minimize underbilling.
• Ensure job costs are coded properly and make corrections when needed.
• Closely monitor AR aging reports (including retainage) to ensure successful collection efforts.
• Close out completed jobs and monitor for any future invoices to be applied.
• Generate billing and AR reports for review and analysis.
• Rely on experience and judgment to manage daily tasks.
• Attend cross-functional business initiative meetings as required.
• Complete ad-hoc requests from management as needed.
• Serve as backup to other areas within finance as identified.
• Effectively communicate with external general contractors, customers, and subcontractors to ensure job receivables and retainage are collected timely and accurately.

Requirements

• High School Diploma or GED is required.
• 3-5 years of experience as an Accounts Receivable or Billing Associate or equivalent role.
• Construction or Mechanical Service industry experience is highly preferred.
• Authorization as a Notary Public is highly preferred.

Skills

• Strong understanding of AR and Billing processes or similar job functions.
• Strong verbal, written, and interpersonal skills.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet closing deadlines with accuracy.
• Knowledge of Microsoft Excel, Access, and Word; ability to leverage technology to streamline processes.
• Exceptional customer service skills and ability to be a team player.
• Ability to multi-task and willingness to learn new systems and skills.

Physical Demands

The physical demands are those associated with working in a typical office environment.