Construction Accounting Specialist

About the role

Mullins Mechanical is seeking an Accounting Specialist to support our expanding construction business. The ideal candidate will have 3–5 years of general accounting experience, preferably in a construction or contracting environment.

Responsibilities

• Set up new jobs and customers within the accounting system, assigning project numbers and uploading project data.
• Verify new client credentials and assist in maintaining contractor license renewals across states.
• Reconcile daily electronic payments and deposit activity.
• Partner with Project Managers to handle billing cycles, including progress invoices, T&M billings, and final retainage.
• Manage collection and tracking of lien waivers, including conditional, unconditional, and final releases.
• Upload job budgets and help format Schedules of Values (SOVs) in financial software.
• Maintain AR records, confirm payment postings, and investigate past-due balances.
• Afford compliance for project-specific documentation, including business licenses, permits, and insurance certificates.
• Onboard vendors and ensure collection of required compliance paperwork.
• Process incoming invoices and subcontractor payment applications, ensuring accuracy and routing for approval.
• Match transactions to purchase orders and apply cost codes appropriately; ensure subcontractor retainage is accurately applied.
• Cook coordination check runs bi-weekly and oversee lien release procedures to control payment disbursement.
• Record company credit card activity and service-provider transactions.
• Support annual 1099 preparation and other year-end financial reporting tasks.

Requirements

• Proficient in Microsoft Office (Word, Excel, PowerPoint); solid Excel skills preferred.
• Previous experience with ERP/accounting systems, familiarity with NetSuite, ComputerEase, or LevelSet is a plus.
• Clear communication skills, both written and verbal.
• A collaborative and customer-focused mindset.
• The ability to juggle multiple tasks in a deadline-driven environment.

Qualifications

• High school diploma or equivalent.
• CPA certification preferred but not required.

Skills

• Attention to detail.
• Problem-solving skills.
• Organizational skills.

Benefits

• Competitive pay.
• Excellent benefits (including medical, dental, vision, life, and disability).
• Paid time off.
• 401(k) plan.

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.