Construction Accounting Specialist

Key Responsibilities

• Process high volumes of invoices with precision, ensuring proper coding to the correct project, cost code, and cost type.
• Manage subcontractor and vendor pay applications, including review of Schedule of Values, stored materials, and retainage calculations.
• Cookordinate collection and verification of conditional and unconditional lien releases prior to payment disbursement.
• Track, reconcile, and process progress payments in alignment with contract terms and project billings.
• Ensure timely payment runs while maintaining strict adherence to approval workflows and authorization levels.
• Resolve invoice discrepancies by working directly with project managers and vendors.
• Reconcile project-level AP activity against committed costs and purchase orders in the project management system.
• Flag budget variances and overbillings for review by project management and the accounting team.
• Monitor and track vendor insurance certificates, W-9s, and compliance documentation, ensuring nothing lapses.
• Support audit preparation and year-end close activities as needed.
• Aid in 1099 preparation and annual vendor reconciliation.

Ideal Candidate Profile

• Associate’s degree in Accounting, Finance, or Business required; Bachelor’s degree strongly preferred.
• 2+ years of accounts payable experience, with construction industry experience highly preferred.
• Demonstrated understanding of construction billing cycles, including AIA-format pay applications, Schedule of Values, retainage, and lien waivers.
• Familiarity with construction project management software such as Procore, Sage Intacct, or similar platforms.
• Proficient in Microsoft Excel and the full Microsoft Office Suite.
• Exceptionally detail-oriented - you catch errors others miss and take personal ownership of accuracy.
• Able to maintain a fast, efficient work pace without sacrificing precision under pressure.
• Strong communicator who can work collaboratively across departments while managing competing priorities.

What We Offer

• A central role on a growing accounting team with direct impact on project financial performance.
• Comprehensive benefits including health, dental, and vision insurance.
• Company-paid life insurance policy and short-term disability coverage.
• 401(k) with up to 4% company match.
• Paid time off (2 weeks per year), accrued weekly after employment begins.
• 9 paid holidays annually.
• Professional development and career advancement opportunities.

Our Core Values

• Show GRIT in our unwavering determination to get the job done with GRATITUDE driving us.
• Strive for PROFOUND AUTHENTICITY to uphold core values and foster meaningful connections.
• PRACTICE TRANSPARENT COMMUNICATION as the foundation of our relationships.
• Stay EXCITED AND CURIOUS to seek better solutions.
• Work as ONE TEAM with our partners to execute, aiming to create RAVING FANS.