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Jobs · Finance · Minnesota

Accounting Specialist - Construction

Cogent Analytics · Minneapolis, MN · 3 wk ago
On-siteFinanceFull-time

Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision-ready.

About the Role

The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company’s accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.

This is a part-time position to start, with flexible hours of 30 to 32 hours a week. The role will eventually transition to full-time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications or analyzing resumes. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are made by humans.

Responsibilities

Accounting & Financial Management

  • Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
  • Record and reconcile daily financial transactions, including:
    • Sales
    • Purchases
    • Receipts
    • Retainage Payments
  • Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
  • Prepare regular bank and account reconciliations for audit
  • Ensure transactions are properly coded and supported with documentation

Reporting & Analysis

  • Prepare and distribute financial reports on a:
    • Weekly
    • Monthly
    • Quarterly
    • Annual basis
  • Support budgeting and forecasting activities
  • Identify discrepancies, trends, or concerns and escalate to management as needed
  • Maintain financial data in a clear, organized, and audit-ready format

Compliance & External Coordination

  • Coordinate with external partners for:
    • Budget preparation
    • Weekly Cash Flow Management
    • Labor Burden and Overhead Absorption Reporting
    • Tax preparation
    • Reviews or audits
  • Support compliance with local, state, and federal financial regulations
  • Maintain documentation required for audits and regulatory reviews

Communication & Administrative Support

  • Provide timely financial updates and summaries to management
  • Communicate clearly with internal team members regarding financial processes or requirements
  • Support general office administrative tasks as needed to maintain smooth operations

Requirements

  • Proficiency in ViewPoint/ProContractor
  • Proficiency in MS Excel, MS Word, MS Teams, and MS Outlook
  • Strong understanding of accounting principles and managerial/financial reporting
  • High attention to detail with strong organizational skills
  • Ability to work independently and manage multiple priorities
  • Clear written and verbal communication skills

Preferred Skills

  • Experience with managerial accounting concepts
  • Ability to explain financial information to non-financial team members in plain language
  • Experience supporting small-to-mid-sized business operations
  • Experience with customer service communications regarding A/R collections and A/P payments

Schedule

Part-time: 30 to 32 hours per week, with flexible hours. This role will eventually transition to full-time.

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