Construction Accounting Assistant

You know construction billing—beyond just invoicing. You’ve built a Schedule of Values that holds up through a project, caught pay applications that didn’t match the contract before they went out, and maintained a bonding spreadsheet nobody has to double-check. You’ve handled compliance paperwork and payment tracking, but your real value is in catching problems before they become past-due receivables, lapsed bonds, or premature payment releases. Now, you want to be embedded in a company that actually builds things—heavy industrial, structural steel, field-erected tanks—where billing and compliance aren’t detached from the field. You want to work with Project Managers who care about getting the numbers right the first time and take ownership over the financial side of a project, not just data entry.

That’s T BAILEY. We’re a heavy civil and industrial contractor based in Anacortes, Washington. We self-perform critical scopes, fabricate in-house, and take on complex work—field-erected steel tanks, structural steel, and civil infrastructure. We’ve been doing it since 1991, and the standard here is high. Getting billings, bonding, and compliance right is part of how we protect that standard, and we need someone who gets that.

About the Role

This isn’t a back-office data-entry role. It’s not just processing what lands on your desk. You’ll manage billing, bonding, subcontractor compliance, certified payroll, and project financial documentation across our construction projects—and you’ll be forward-facing with the people who matter: project Owners, other General Contractors, Engineers, and our lower-tier Subcontractors and Suppliers. On any given month, you’ll:

• Prepare and distribute monthly project billings, including Schedule of Values (SOV) maintenance, supporting documentation, and submission to customers
• Coordinate with Project Managers to keep subcontractor billings aligned with outgoing owner billings, so the company is never under- or over-billed
• Track incoming payments, follow up on past-due receivables, and monitor subcontractor payment entries and releases
• Order and track performance, payment, retainage, and bid bonds—and keep a bonding spreadsheet that actually reflects what’s active, expiring, and owed
• Collect, verify, and distribute certified payroll reports, and file the Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid that keep public works payments moving on Washington projects
• Maintain subcontractor compliance tracking—insurance certificates, licenses, workers’ compensation coverage, executed subcontracts, and SAM.gov verification—and authorize payment releases accordingly
• Coordinate change order pricing, schedule impacts, and documentation with lower-tier subcontractors before anything gets executed
• Manage the financial and compliance components of project setup and closeout, including final lien releases, retainage documentation, and bond releases

While this is primarily an office role, you’ll occasionally be out in the shop, the coatings facility, or on a job site—comfortable with stairs, ladders, and PPE when the work calls for it.

Who You’ll Work With

• The CFO: Working closely together to keep billings accurate, cash coming in, and compliance obligations covered before they become problems.
• Project Managers: PMs who need someone who catches billing and compliance issues before they land on their desk. When your numbers are right, their week goes better.
• The Contract Administrator Team: You’ll coordinate closely on project setup, subcontracts, change orders, and compliance documentation—two functions that only work well when they’re in sync.
• Owners, GCs, Engineers, Subcontractors & Suppliers: You’ll be forward-facing with project Owners, other General Contractors, Engineers, and our lower-tier Subcontractors and Suppliers—the person they call when they need a payment status, a compliance document, or a straight answer.

Requirements

• Experience with construction billing practices—Schedule of Values, payment application formats, lump sum and unit-priced contracts, retainage, and change order administration preferred
• Familiarity with public works compliance requirements—certified payroll, prevailing wage regulations, Statements of Intent, Affidavits of Wages Paid, and related documentation preferred
• Ability to read and interpret construction contracts, subcontracts, and purchase orders
• Strong organizational skills—you manage multiple active projects and deadlines without letting anything slip
• High attention to detail and commitment to accuracy in financial documentation
• Strong written and verbal communication skills, with internal staff and outside contacts alike
• Ability to work independently and exercise sound judgment in identifying and escalating issues before they become problems
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word); construction accounting software experience a plus (Sage CRE or equivalent)
• Associate’s or Bachelor’s degree in Accounting, Business Administration, Construction Management, Finance, or a related field, or an equivalent combination of education and experience

Benefits

• Competitive pay based on your experience
• Medical, dental, and vision benefits
• Long-term disability insurance
• Life insurance policy
• 401(k) with company contributions
• Paid time off and holidays
• Professional development support—certifications, training, continuing education

A company small enough that your work is visible, large enough to do serious projects. Work you can actually point to—billings, bonds, and compliance built on real projects, not a template.