Confirmation & Youth Ministry Administrative Assistant

Non-exempt, part-time position (20 hours/week). Schedule varies and includes evenings and weekends.

About the Role

This position provides administrative, organizational, and ministry support for St. Norbert Catholic Church’s Confirmation, youth ministry, and Jr. high ministry programs. Working collaboratively with the Confirmation & Youth Ministry Coordinator, clergy, staff, and volunteers, the Administrative Assistant helps ensure these ministries are well-organized, welcoming, and effectively serving youth and their families through formation, sacramental preparation, retreats, events, and active engagement in parish life.

All employees represent the Roman Catholic Church and are expected to conduct themselves according to the goals and mission of the Church in their role and work.

Responsibilities

• Assist with the planning and facilitation of weekly gatherings for middle school and high school students.
• Plan and attend middle school ministry gatherings and events, including Edge Ministry.
• Assist with curriculum planning for First Communion preparation for junior high students enrolled in EDGE.
• Offer opportunities for youth to grow in faith through formation events, prayer experiences, and service opportunities.
• Assist and plan monthly socials for middle school ministry.
• Attend Diocesan Middle School Youth Day and other Diocesan youth events as requested.
• Assist with regular team meetings to prepare for Confirmation classes, meetings, small groups, and ministry events.
• Develop and maintain a calendar of meetings and events for Confirmation parents, students, and volunteers.
• Attend Confirmation classes, parent meetings, retreats, and related ministry events.
• Ensure materials for each class, meeting, and gathering are properly prepared and organized.
• Maintain accurate registration records and sacramental records for the Confirmation and Jr. High First Communion programs.
• Encourage confirmed high school youth to serve as peer leaders and volunteers and participate in parish events.
• Assist in planning and supporting retreats, service projects, worship experiences, and leadership opportunities for high school youth.
• Attend and support Confirmation 1, Confirmation 2, leadership retreats, and other youth ministry events as needed.
• Assist with preparing for the Rite of Confirmation Ceremony.
• Collaborate with the Communications Coordinator to prioritize and develop ongoing content for social media.
• Assist with bulletin announcements, emails, Flocknote communications, and promotional materials as needed.
• Update shared Confirmation, Youth Ministry, and Young Adult Ministry calendars.
• Collaborate with and provide support to the Children’s Faith Formation ministry and other areas within Family Life & Formation programs and events as requested.
• Attend and provide support for the parish festival, St. Norbertfest, and other parish events as needed.
• Perform other duties as assigned.

Requirements

• Maintain confidentiality regarding family, parishioner, and sacramental information.
• Fluent in both English and Spanish (speaking, writing, and reading).
• Strong organizational, communication, interpersonal, and time management skills.
• Ability to work collaboratively with clergy, parish staff, volunteers, parents, and adolescents.
• Availability to work evenings, weekends, and overnight retreats as needed.
• Proficiency in Microsoft Office programs: Outlook, Word, Excel, Publisher, and PowerPoint.
• Proficiency in design programs such as Canva, communication programs such as Flocknote, parish databases, and registration programs.

Ongoing Formation and Professional Development

• Participate in ongoing spiritual, pastoral, and theological formation provided by the Diocese of Orange and other approved organizations.
• Complete Basic Catechist Certification from the Diocese of Orange within the first year of employment.
• Complete National Youth Ministry Certification within three years of hire.
• Attend Diocesan youth ministry trainings, in-services, and meetings as requested.

Physical Requirements

• Regularly required to stand, sit, talk, hear/listen, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, and other office equipment.
• Close vision requirements due to the nature of computer work.
• Ability to sit, stand, remain stationary, reach, and occasionally lift up to 30 pounds as needed.

Pay

$17.50–$20.00 per hour, based on qualifications and experience.

Schedule

20 hours per week. Schedule varies and includes evenings and weekends.