Conference & Event Service Coordinator

Location: Tallahassee, FL | Full-time regular position

Responsibilities

• Develop and implement academic conferences, instructional camps, institutes, and meetings as assigned.
• Manage programs and events by collaborating with CAPD’s support services, including registration staff, fiscal staff, and facility set-up crews.
• Coordinate event logistics such as registration, attendee tracking, presentations, materials, catering vendors, parking, permits, equipment, signage, seating arrangements, name tags, and special requests.
• Implement conferencing policies and administrative/fiscal procedures for events, program registrations, and workshops.
• Monitor and track program budgets.
• Serve as a conferencing liaison with fiscal and registration staff.
• Handle OMNI financial transactions.
• Negotiate event contracts with internal and external FSU clients.
• Work with projected budgets, negotiate contracts, establish and manage contractual agreements, and oversee the contract approval process.
• Engage extensively with new and potential clients to promote the Center’s programs, facilities, and services.

Requirements

• Bachelor’s degree and two years of relevant experience; or a high school diploma/equivalent and six years of relevant experience (a combination of post-high school education and experience totaling six years is acceptable).

Preferred Qualifications

• Two years of event planning experience, including coordination, management, and organization of conferences, programs, workshops, and events.
• Knowledge of and experience in preparing and negotiating contracts.
• Experience with accounting and/or budgeting.
• Experience with client management.
• Strong customer service skills.

Pay

Anticipated starting salary: $44,056.00.

Schedule

Flexible schedule, including some early mornings, weeknights, and weekends as required by event schedules.

About the University

Florida State University, founded in 1851, is one of the nation’s elite research universities. FSU preserves, expands, and disseminates knowledge across sciences, technology, arts, humanities, and professions while fostering critical thinking and creativity. As the oldest continuous site of higher education in Florida, FSU is a vibrant community where ideas shape tomorrow’s innovations.