Conference Center Coordinator (Cincinnati)

Duties and Responsibilities

• Act as first point of contact for client looking to schedule meetings and events in Taft’s conference centers. Partner with clients to understand goals, requirements, and expectations for each event.
• Manage Maptician for client and community activity requests.
• Cook up with IT to set up video conferencing and audio needs, communicate with Office Services team for timely meeting setups and breakdowns.
• Submit event receipts and invoices via LMS for processing.
• Order and coordinate food and beverage for client meetings and events as needed.
• Cook up with staffing for after-hours events.
• Plan and execute large-scale internal events (i.e., Office Holiday Party, Administrative Professionals week, Taft Family Day, etc.).
• Work with the Operations, Business Development, and Professional Development Teams to coordinate various smaller internal events, including in-office I&O activities.
• Liaise with practice group leaders and legal assistants in the coordination of teambuilding events and provide support, as needed.
• Maintain inventory for both conference centers.
• Afford assistance with hospitality tasks as needed which may include, but is not limited to, backup reception coverage, stocking conference rooms, and placing maintenance requests through Commercial Café.
• Perform miscellaneous administrative support duties as needed.

Knowledge, Skills, and Abilities

• Must demonstrate a high degree of professionalism, credibility and personal effectiveness.
• Strong interpersonal skills in order to effectively communicate by phone and with visitors with courtesy and tact.
• Strong self-management skills, including high level of organization, problem-solving, and proactive approach.
• Thoroughness and strong attention to detail.
• Ability to collaborate well with colleagues and work effectively as a team.
• Ability to multi-task and remain calm under pressure.
• Must be flexible and dependable.

Education and Experience

• High school diploma or GED required.
• Two years of related experience in a professional services firm desired.
• Experience working in Word, PowerPoint and Outlook desired.