Conference Center Coordinator

About the role

Under general supervision, and working in conjunction with the Conference Center Coordinator, assists in the successful operation of the Conference Center, including delivery of outstanding hospitality service to, and anticipation of needs of, internal and external clients. Serves as back up for Receptionist as required.

Responsibilities

• Serves as back up for Receptionist as required.
• Performs frequent walk throughs of the conference center rooms, coffee areas and other meeting spaces to ensure areas are clean, stocked with supplies and ready for the next meeting.
• Affords assistance with all catering set-ups and break down and assists in room configurations to meet requestor's specifications.
• Affords assistance with ordering catering and coffee supplies and helps to maintain inventory.
• Affords assistance with after hours conference center events as needed.
• Affords assistance with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Utilizes room scheduling system to assign conference rooms and coordinates with reception and office services as needed.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support, IT Support, Telephone Services, Office Services, Facilities) as necessary.
• Follows up with meeting hosts to confirm details prior to meeting and request missing information.
• Affords assistance with back up reception duties as needed.
• Coordinates and assists with after hours conference center events as needed.
• Coordinates and assists with inter-office functions/events and external events.
• Coordinates service requests with other in-house departments (e.g., Hardware Support,