Concert & Artist Administrator

Main Responsibilities

• Assist Director with research and recruitment for new artists
• Actively monitor industry news and trends and identify opportunities
• Process applications for Steinway Artist program, maintain tracking report, and draft committee presentations
• Facilitate the reservation of rehearsal spaces and performance instruments for Steinway Artists
• Cover internal and external events, representing company in official capacity
• Draft invoices, maintain payment schedule, and process credit card payments
• Conduct month-end close processes across all accounts
• Maintain minimal accounts receivable balance and contact clientele for collections
• Process and code invoices; reconcile accounts
• Compile and submit quarterly technician overtime reports
• Draft agreements (piano placement, Steinway Hall usage, and Steinway Label) and liaise with Legal
• Handle logistics for concert placements and service related to competitions, festivals, and media placements
• Process all monthly tuning requests for house accounts and rental clients

Social Media & Digital Content

• Create and submit video content featuring Steinway Artists to the internal social media team
• Coordinate and arrange collaborative social media posts

Requirements

• Bachelor’s degree in Piano, Arts Administration or similar program
• Master’s degree in Piano is a plus
• 1-2 years of work experience in the music related field; experience at a major presenting organization or artist management agency is a plus
• Excellent command of business English, verbally and in writing; fluency in additional languages preferred
• Positive attitude and collaborative, always seeking solutions
• Ability to handle situations with maturity, diplomacy and respect for others
• Trustworthy with confidential and/or sensitive information
• Impeccable organizational skills and attention to detail
• Knowledge of piano repertoire required and comfort with all music genres
• Takes ownership of responsibilities and opportunities to learn
• Computer skills required including proficiency in Microsoft Office
• Flexibility regarding hours and travel
• Capable of multitasking and producing high-quality work in a fast-paced environment