LN Concerts, Executive Assistant

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts promotes more than 50,000 events annually for nearly 7,000 artists in 40+ countries. Live Nation Media & Sponsorship creates strategic music marketing programs connecting over 1,200 sponsors with the 145 million fans attending Live Nation Entertainment events each year.

About the role

We are seeking a proactive, highly organized, and professional Executive Assistant to support a Touring Executive for the Live Nation Concerts division. This role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high-level executives and managing dynamic workflows within a fast-paced, high-profile environment.

Responsibilities

• Proactively manage a busy and complex calendar.
• Schedule and coordinate meetings or other events as directed.
• Use sound judgment to ascertain the nature of incoming phone calls, accurately record messages, address issues independently, and transfer calls as necessary. Follow up with callers regarding information requests.
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones. Help organize critical work projects and prioritize with the Executive to ensure all objectives are addressed and handled in a timely manner.
• Communicate with high-level contacts inside and outside the company, including booking agents, Artist Managers, and leading industry professionals.
• Work with other members of internal departments as requested to promote departmental objectives.
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality.
• Directly coordinate, or coordinate with the Travel Department, travel arrangements including flights, hotels, and car services as requested. Create and update itineraries, including all confirmations and contact information for flights, hotels, and transportation.
• Coordinate, administer, and track show contracts, payments, and other paperwork from beginning to end.
• Provide general administrative support and perform diversified administrative duties; prioritize and manage projects with minimal supervision.
• Interface with agents and venues to verify availability and build a calendar of events.
• Manage internal documentation using internal booking systems, calendars, and ticketing schedules.
• Assist in administration for booking amphitheaters, arenas, and theaters.
• Run business-related errands as requested by assigned executive.
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Serve as the point of contact for incoming ticket requests from internal and external clients.
• Other duties as assigned by management.

Requirements

• Must be fully fluent in Spanish.
• Minimum 2+ years supporting a senior-level executive, ideally in the music, entertainment, or live event industries.
• Bachelor’s degree or equivalent professional experience.
• Superior organizational, time management, and multitasking skills.
• High degree of professionalism and discretion in handling sensitive information.
• Strong written and verbal communication skills.
• Technically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online research.
• Experience with travel coordination and event planning.
• Confident working independently and in a team environment, with a strong sense of ownership and accountability.
• Flexibility to work a varying schedule, including evenings and weekends, based on business needs.

Benefits

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• Health: Medical, vision, dental, and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA).
• Yourself: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days.
• Wealth: 401(k) program with company match, stock reimbursement program.
• Family: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support.
• Career: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment.
• Others: Volunteer time off, crowdfunding match.

Pay

The expected compensation for this position is $20.00 USD - $25.00 USD hourly. Pay is based on a number of factors including market location, qualifications, skills, and experience.