Comprehensive Guidance Clerk

Job Summary

This position operates under the jurisdiction of the Granite School District Comprehensive Counseling and Guidance Department and the local school counselors. Assists counselors in classroom guidance activities, classroom presentations and career instruction in computer labs.

Essential Functions

• Aid counselors in preparation of classroom guidance activities, classroom presentations and career exploration.
• Prepare, organize, and schedule individual and group meetings with students and parents.
• Track student CCR-Plan participation of all students seen by counselors with and without parents.
• Provide general clerical help for the counselors, including organizing student information, communication to students, parents, and faculty, CCR-Plan materials, etc. (does not include receiving, organizing, scanning, or transferring "CUM" folders).
• Schedule and collect registration materials for students, input schedules, add/drop slips, and make emergency schedule changes.
• Maintain the counseling program budget, keeping receipts of all expenditures and copies of all paperwork.
• Attend team and staff meetings to record minutes, attend district quarterly counseling clerk meetings, and maintain school counseling bulletin boards and yearly program calendar.
• Manage appointment scheduling for counselors and keep a log of weekly activities.
• Assist the counseling team in producing and assembling program materials for comprehensive counseling and guidance program review.

Non-Essential Functions

Other duties as assigned.

Required Education and Qualifications

• High school diploma or equivalent
• Some office or customer service experience preferred

Required Knowledge and Skills

• Working knowledge and understanding of the Utah Model for Comprehensive Counseling and Guidance
• Excellent written and oral communication skills with the ability to check written communication for spelling, grammar, punctuation, and correct sentence and paragraph structure
• Proficient in Microsoft Office
• Willingness to learn web page design
• Basic math skills
• Excellent interpersonal and public relations skills and the ability to use these skills during tense and stressful situations

Assigned Decision Making

Handling routine daily problems. Interactions With Others: Positive interaction of students, teachers, support personnel, parents, and administrators.

Physical Requirements

• Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch.
• Occasionally required to use hands to handle or feel.
• Must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand for long periods of time.
• Some lifting/pushing/pulling but mostly under 20 lbs.