Compliance Specialist- Human Resources

Description Job Description: HR Compliance Specialist (Drug & Alcohol Program Focus) Reports To: HR Compliance Supervisor FLSA Status: Non-Exempt Position Summary The HR Compliance Specialist is responsible for the administration and compliance of the organization’s Drug & Alcohol testing programs, including both DOT and Non-DOT requirements. This role ensures adherence to all federal, state, and company policies while maintaining accurate, timely, and confidential records. This position serves as a key partner to HR, Safety, and Operations to promote a safe workplace, minimize organizational risk, and ensure regulatory compliance. Additionally, the role provides secondary support for I-9 employment eligibility compliance processes. Key Responsibilities Drug & Alcohol Program Management (Primary Responsibility) Administer end-to-end drug and alcohol testing programs (DOT and Non-DOT)Coordinate pre-employment, random, post-accident, return-to-duty, and reasonable suspicion testingEnsure compliance with federal regulations (e.g., DOT/FMCSA/PHMSCA) and company policiesMaintain and manage testing schedules, including random selection pools (if applicable)Oversee documentation, recordkeeping, and audit readiness for all testing activityRespond to internal and external inquiries regarding testing compliance and documentationSupport compliance with regulatory reporting requirements and timelinesPartner with Safety and Operations teams to ensure consistent program executionAssist in maintaining compliance documentation related to drug-free workplace requirements Compliance Monitoring & Audit Support Conduct periodic audits of Drug & Alcohol program records to ensure accuracy and complianceIdentify risks, gaps, or inconsistencies and recommend corrective actionsMaintain organized compliance files to support internal and external auditsStay current on regulatory changes affecting drug and alcohol testing programs I-9 & Employment Eligibility Support (Secondary) Assist with completion, verification, and tracking of Form I-9sSupport internal I-9 audits and ensure proper documentation and retention practicesPartner with HR to ensure compliance with employment eligibility requirements Training & Cross-Functional Support Provide guidance and support to HR and leadership on Drug & Alcohol compliance requirementsAssist in delivering training or communications related to compliance programsServe as a backup resource for other HR compliance initiatives as needed Qualifications Education & Experience Bachelor’s degree in Human Resources, Business Administration, or related field preferred2+ years of experience in HR compliance, safety compliance, or related fieldExperience with Drug & Alcohol testing programs (DOT or regulated environment) preferredFamiliarity with I-9 compliance is a plusSpanish speaking is a plus Knowledge, Skills & Abilities Working knowledge of Drug & Alcohol testing regulations and compliance requirementsStrong attention to detail and ability to manage sensitive informationAbility to manage multiple deadlines and compliance-driven processesHigh level of discretion, confidentiality, and professionalismStrong organizational and documentation skillsEffective communication and cross-functional collaboration skillsProficiency in Microsoft Office and HR/compliance systems Benefits We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager. Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees. An Equal Opportunity Employer. Please note: All job offers are subject to pre-employment drug screening and a background check. Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position. Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.