Compliance & Safety Coordinator

Key Responsibilities

• Own all licensing and regulatory compliance activities, including filings, renewals, and maintaining complete, audit-ready documentation across jurisdictions
• Serve as a primary point of contact for regulatory agencies and Authorities Having Jurisdiction (AHJs), ensuring clear communication and timely responses
• Maintain and enforce safety compliance systems, including SDS management, safety inspections, and adherence to workplace safety standards
• Analyze compliance, safety, and operational data to identify risks, trends, and gaps
• Support incident response by documenting findings, determining root causes, and driving corrective actions
• Manage transportation and fleet compliance, including vehicle records, inspections, and driver log auditing
• Ensure full adherence to DOT and applicable state regulations
• Develop, implement, and continuously improve SOPs, policies, and compliance processes
• Ensure procedures are practical, clearly communicated, and consistently followed
• Improve internal systems and workflows (including Odoo) to enhance visibility, tracking accuracy, and operational efficiency
• Support development and maintenance of compliance and safety training materials
• Coordinate, schedule, and track employee training across departments
• Maintain and audit training records for accuracy, completeness, and audit readiness
• Identify training gaps and implement targeted improvements
• Support live event operations, where priorities may shift rapidly and require real-time compliance decisions
• Provide logistical support as needed, including vehicle coordination and document delivery
• Perform other related duties as assigned

Education & Experience

• A High School Diploma or equivalent required
• Additional education in Business Administration, Occupational Safety, Human Resources, Legal Studies, Public Administration, or a related field preferred
• Experience working with regulatory frameworks such as DOT, OSHA, or similar governing bodies

PREFERRED EXPERIENCE

• 2–4 years of experience in compliance, regulatory coordination, safety administration, fleet compliance, or related operational roles
• Experience working with multi-state licensing and permitting
• Exposure to DOT, OSHA, ATF, or similar regulatory frameworks strongly preferred
• Experience with database management systems