Compliance Administrative Assistant

Duties/Responsibilities

• Maintain and update EthicsPoint users throughout the Americas.
• Track the status of compliance investigations to ensure timely and thorough case conclusions and adequate documentation in the EthicsPoint System.
• Create and maintain a subsection of the company’s Extranet System for compliance matters.
• Maintain and update sections of the company’s intranet that relate to compliance matters.
• Maintain and update group e-mail addresses related to compliance matters.
• Maintain the company’s compliance ownership chart which tracks subject matter experts and the laws they track.
• Oversee the scheduling of New Employee Compliance On-Boarding Training.
• Manage training calendar for all compliance-related internal/external training.
• Avoidance of non-compliance by tracking employee completion of required compliance courses and communicating with employees who have not completed courses.
• Avoidance of non-compliance by assisting with the expansion and implementation of PolicyTech throughout the Americas.
• Book travel for CECO (and possibly other attorneys) and submit expense reports on behalf of CECO (and possibly other attorneys).
• Utilize Monday.com to manage individual and group projects relating to compliance goals.
• Avoidance of non-compliance by assisting with other administrative tasks and general support to the CECO and to the legal counsel and other members of the CLO Office as required.

Job Specific Knowledge/Skills & Abilities

• Operational experience with legal related technologies.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in organizational skills, time management, and ability to efficiently prioritize.
• Strong attention to detail with strong document preparation and data accuracy.
• Professional discretion in handling confidential and sensitive information.
• Effective verbal and written communication skills.
• Demonstrated ability to work cross-functionally and globally, with the ability to consult, build relationships, and/or indirectly influence enterprise-wide or cross-functional teams.

Education, Certification and Experience

• Bachelor’s Degree or more than 5 years’ related experience in lieu of degree.
• Minimum 3 years’ experience working as an assistant to compliance and/or legal department.
• Experience with PolicyTech and EthicsPoint is a plus.