Community Orchestra Music Librarian (Part-Time Paid Position)

All Seasons Orchestra (ASO) serves musicians of the Redwood Coast of all ages by providing a friendly and supportive atmosphere in which to practice, learn, and improve. ASO promotes public enjoyment of music through free performance. The orchestra is part of the Partnership in Music Orchestra, created in Fall 2022 through a collaboration with Cal Poly Humboldt.

About the role

The Music Librarian is responsible for the organization, preparation, distribution, collection, and maintenance of all music used by the orchestra. This position ensures that musicians have accurate and complete performance materials and that the orchestra’s music library remains organized and accessible. The Music Librarian works closely with the Music Director, Concert Master, Registrar, and ASO Board to support rehearsals and performances.

The ideal candidate is organized, dependable, and enjoys supporting musicians behind the scenes. They understand the importance of accurate music preparation and are comfortable collaborating with volunteers in a dynamic, mission-driven environment.

Responsibilities

• Music Preparation
  • Coordinate with the Music Director regarding repertoire selections and music needs.
  • Verify that all parts and scores are complete, legible, and properly marked.
  • Coordinate the photocopying of legally permissible materials when necessary.
  • Ensure compliance with all copyright and licensing requirements.
  • Distribute and collect music at rehearsals and concerts.
  • Distribute and collect folders for all musicians.
• Library Management
  • Maintain music library, including accurate inventory, upkeep, storage of hard copies, and digitized music.
  • Manage an organized catalog/database of approximately 300 works.
  • Research, obtain, and/or purchase materials as directed by orchestra leadership.
  • Digitize works owned by the orchestra as needed.
• Administrative Duties
  • Maintain accurate records of library holdings and music usage.
  • Provide periodic reports to the Music Director and/or ASO Board regarding library needs and inventory status.
  • Maintain office equipment and supplies, including the copier/scanner and personal computer (provided by ASO) at the ASO office located at the Eureka Woman’s Club.
  • Coordinate with the orchestra registrar regarding membership, instrumentation, and music needs.

Requirements

• Strong organizational skills and attention to detail.
• Good communication skills.
• Ability to read music and understand orchestral instrumentation.
• Basic computer skills, including spreadsheet and database management.
• Ability to work independently and meet deadlines.

Preferred Qualifications

• Familiarity with orchestral repertoire and music publishing practices.
• Prior experience with music libraries, school ensembles, bands, choirs, or orchestras.

Schedule

An average of 10 hours per week, with flexible work hours based on the performance season. Attendance at designated rehearsals and performances may be required. Some work may be completed remotely.

Pay

$20.00–$25.00 per hour, depending on experience.

Physical Requirements

• Ability to lift and transport boxes of music weighing up to approximately 25 pounds.
• Ability to organize, file, and transport music materials between storage, rehearsal, and performance locations.