Assistant Music Librarian

About the role

The Assistant Librarian assists the Principal Librarian with music procurement and preparation, concert and rehearsal duties, orchestra library organization and maintenance, and other administrative tasks.

Primary Responsibilities

• Serve as primary music library database (OPAS) administrator including:
  • Ensuring library records are accurate
  • Instrumentation is inputted for upcoming performances
  • Connecting repertoire to the Daniels Online Database
  • Ensure all programming changes are entered in a timely manner
• Prepare music for rehearsals and performances including bowing string parts, correcting errata and proofreading when required, adding necessary cuts, edits, and inserts; repairing deteriorating materials.
• Check incoming and outgoing music for condition and completeness.
• Scan and upload parts to SharePoint and/or Musicians' portal for digital distribution as needed.
• Ensure prompt return of rented or borrowed materials and adherence to copyright laws.
• Catalogue and file music purchased for the library; maintain accurate OPAS records.
• Track all items borrowed or used from the library and ensure their timely return.
• Prepare materials for orchestra auditions, including coordinating with music publishers on works under copyright.
• Cook music transport, distribution and collection of music at rehearsals and performances.
• Serve as primary librarian for all Toledo Jazz Orchestra needs.

Qualifications

• Undergraduate degree in music and/or significant experience with orchestral music.
• Strong ability to read music, including familiarity with orchestral literature, foreign musical terms, bowing marks, as well as proficiency in score reading and instrumentation knowledge.
• Proficiency with Microsoft Office applications and some knowledge of music notation software.
• Close attention to detail is crucial for this role.
• Close attention to detail is crucial for this role.
• Keen sense of organization, order, and neatness.
• Familiarity with library catalogue software is a plus.
• Ability to work some nights and weekends.

The Fine Print

• This position is full-time/non-exempt, mostly in-office with some nights and weekends required.
• Regular attendance at LIVE ARTS TOLEDO events is strongly encouraged.
• Paid leave includes five sick days, two personal days, your birthday, and at least 12 paid holidays.
• In addition, two weeks paid vacation and a flexible work schedule during the summer is provided with the ability to roll over 5 days (40 hours) unused vacation time annually.
• 403b participation and company match.
• Comprehensive health insurance including dental coverage, short disability, and life insurance.