COMMUNITY MANAGER

About the role

We are an established Oregon/Washington Real Estate Management & Brokerage Company managing over 150 investment properties. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are seeking a Community Manager to oversee the management and maintenance of a manufactured housing community in McMinnville, Oregon. The employee must live offsite; housing is not included. This is a part-time position requiring 28 hours per week.

Responsibilities

• Office work (50%) and maintenance (50%): Split role combining administrative and hands-on duties.

Rent Collection

• Collect and deposit all space rents and additional fees on the day of collection.
• Follow up on late/delinquent rents.
• Issue late rent notices.
• Initiate and attend eviction proceedings as necessary.

Rental Agreement and Rules & Regulations Enforcement

• Enforce terms of rental agreements and all facility rules and regulations in accordance with company/facility policy to ensure tenant compliance.
• Supervise placement of RVs and manufactured homes into the facility.
• Ensure compliance with home standards, facility rules and regulations, governmental codes and requirements, applicable setbacks, and manufactured home and RV set-up specifications, including installation and construction of skirting, awnings, steps, gutters and downspouts with rain-drains to street, porches, and decks, and completion of landscaping.
• Issue non-compliance notices.
• Initiate and attend eviction proceedings as necessary.
• Promptly notify Area Manager of all outstanding non-compliance notices.

Administrative Duties

• Prepare monthly manager’s report.
• Maintain petty cash fund and tenant histories.
• Maintain individual tenant files and archive records for three or six years as required by law.
• Maintain current tenant telephone list.
• Review tenant applications, screen potential tenants, execute rental agreements and all other required documents after approval.
• Promote and rent vacant home and RV spaces; apply to facility-owned homes for sale or rent and/or apartments.
• Contact and follow up with local area manufactured home dealers and facility managers to ensure awareness of vacancies and any promotional programs.
• Maintain and update facility inventory list with model and serial numbers of equipment; all tools and facility property must be listed.
• Maintain and update facility vendor/supplier lists with phone numbers and contact person(s).
• Post and/or distribute notices to tenants as required by employer and keep copy in applicable tenant file.
• Purchase of goods and services for amounts of $50.00 or more requires Area Manager approval.

Facility Maintenance

• Maintain all common areas, grounds, vacant and abandoned yards/spaces, landscaping, trees, shrubs, hedges, bushes, etc., including mowing, fertilizing, weeding, trimming, pruning, edging and keeping clean and free of debris.
• Be familiar with and prepared to operate backup portable gas-powered sewer pump in case of primary power failure.
• Contact and follow up with local repair/service contractors on sewer pump maintenance.
• Maintain and clean recreation building, laundry facilities, and RV storage area.
• Maintain, clean, and keep free of debris all drains, ditches, streets, parking areas, and sidewalks and road frontage.
• Maintain, clean, keep free of debris, and test swimming pool chemicals daily when pool is open.
• Maintain playground area grounds and periodically check playground equipment for safety hazards.
• Paint and/or repair facility structures as necessary.
• Maintain and test all facility equipment including vehicles, lawn mowing equipment, and miscellaneous tools.
• Maintain and clean street surfaces, paint speed bumps, and restripe common parking areas as needed.

Requirements

• Must have Microsoft Office skills.

Benefits

• 3 weeks PTO per year.
• $40K contribution after 90 days.