Community Budget Advisory Committees (CBAC) Program Coordinator

Annual Salary Range: $65,000 - $80,000

About the role

Multnomah County, the most populous county in Oregon, serves 766,135 residents through diverse, equitable, and inclusive services. The Office of Community Involvement (OCI), established by voters in 1984, facilitates direct communication between the community, department leaders, and the Board of County Commissioners. OCI staffs and coordinates three civic engagement programs:

• Community Involvement Committee (CIC): Up to 15 volunteers advising OCI on county engagement and community involvement matters.
• Charter Review Committee (CRC): 16 volunteers representing all four county districts, convened every six years to study the Multnomah County Home Rule Charter.
• Community Budget Advisory Committees (CBAC): 10 groups of community members analyzing and advising department leaders on budget allocations.

As the CBAC Program Coordinator, you will provide administrative guidance, technical assistance, and operational support to department staff coordinating CBACs. You will lead educational and development opportunities for volunteers, including orientations and onboarding sessions, and provide direct staffing support to the Non-Departmental and Central CBACs.

Responsibilities

Program Administration

• Provide administrative guidance, technical assistance, and operational support to department staff assigned to coordinate their respective CBACs.
• Establish and communicate program timelines, reporting schedules, and key deliverables or deadlines for the CBAC program.
• Design and maintain CBAC participant management systems to track and report member terms, application statuses, selections, attendance, absences, and vacancies.
• Develop and distribute standardized program templates, guidelines, and resources to maintain operational consistency across all departments.
• Act as a central resource on best practices, compliance, and policy for CBAC departmental staff and teams.
• Collaborate with the OCI Director to provide regular updates and briefings to staff and county leadership regarding policy updates and implementation plans.
• Support OCI’s broader mission to evaluate the county’s community engagement policies and programs to reduce systemic barriers to public participation.
• Administer and analyze participant satisfaction and retention surveys to produce data-driven program evaluation reports.
• Utilize the Better Impact volunteer management system.

Volunteer Recruitment, Onboarding, and Continuing Education

• Coordinate countywide outreach and recruitment strategies to fill vacancies across all departmental CBACs, including managing the application process, designing promotional materials, and facilitating the selection process.
• Implement and utilize program applications, scoring rubrics, and participant management systems to ensure a standardized review process across all departments.
• Manage the Board appointment process for both newly appointed and second-term CBAC members to ensure compliance.
• Facilitate and coordinate in-person and online educational activities designed to orient, onboard, and support CBAC participation and learning.
• Develop and maintain an accessible repository of resources and program materials for CBAC members.
• Directly conduct interviews and select applicants specifically for the Non-Departmental CBAC.

CBAC Staffing & Coordination

• Foster an inclusive environment of belonging and collaboration for diverse CBAC members, mentoring and guiding participants to navigate complex county processes and contribute meaningfully.
• Provide staffing, technical assistance, and administrative support to the Non-Departmental and Central CBACs.
• Coordinate meeting schedules, logistics, presentations, and supporting materials for the Non-Departmental and Central CBACs.
• Facilitate informational presentations from the county to educate committee members on programs, services, budgets, and staffing models.
• Record official meeting minutes, tracking member attendance, agenda items, committee business, and formal votes.
• Monitor and report member attendance, absences, and committee vacancies specific to the Non-Departmental and Central CBACs.
• Support the development of the Non-Departmental and Central CBAC letters of recommendation and presentation at the Board’s budget worksessions.
• Publish and update the public meeting calendar to comply with public notice regulations.
• Maintain the Non-Departmental and Central CBAC websites, ensuring up-to-date transparency regarding membership rosters, agendas, and meeting minutes.
• Administer participant stipends for Non-Departmental and Central CBAC members in alignment with county policies.
• Participate actively in OCI’s CBAC support team monthly meetings, fiscal-year orientations, and program evaluation sessions.

Requirements

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required.

• A Bachelor's degree in public administration, finance, political science, social sciences, or a closely related field; OR four (4) years of equivalent, relevant professional experience.
• Two (2) years of experience developing, implementing, facilitating, and evaluating training or educational programs.
• Two (2) years of experience in administration or program coordination; overseeing community engagement and volunteer systems, policy implementation, and data-tracking.
• An understanding of civic engagement and the role of community participation in local government policy development and public decision-making.
• Advanced communication and meeting facilitation skills, with an engaging manner that empowers diverse community members to participate fully and contribute meaningfully.

Preferred Qualifications

You do not need to have the following preferred qualifications to qualify, but they may be considered when identifying the most qualified candidates.

• Experience working in local government.
• A demonstrated ability to present complex proposals and budget recommendations in an accessible and engaging manner.
• Skill in using specialized software including (or similar to): Better Impact volunteer management system, Microsoft Office, Google Workspace, Adobe Creative Suite, and web-based graphic design platforms to create promotional and program materials.
• Transferable skills gained through education, work experience (including military), or life experiences relevant to this position.

Ideal Candidate Profile

You are encouraged to apply if you meet most or many of the following:

• High proficiency in managing participant management systems, application portals, and tracking databases, with a demonstrated ability to maintain accurate records for selections, attendance, vacancies, and participation.
• Foundational understanding of public budgeting basics, ensuring program activities align with budget cycle timelines and government procedures.
• Experience managing inclusive outreach and recruitment strategies, overseeing volunteer application and selection processes, and navigating formal appointment procedures.
• Proven experience guiding and supporting public advisory committees, boards, or commissions, with an understanding of public administrative rules, local government codes, and public meeting laws.
• Proven ability to facilitate dynamic, structured meetings where all voices are heard and valued, with a talent for navigating diverse perspectives and fostering inclusive spaces that promote long-term volunteer retention.
• A strong dedication to institutionalizing equity in community engagement, ensuring recruitment, onboarding, and committee structures lower barriers to participation for historically underrepresented community members.
• Exceptional interpersonal skills with a demonstrated ability to collaborate across departments, build strong community relationships, and support diverse teams to achieve positive civic outcomes.