Communications Coordinator

This role supports publicity efforts on the documentary team by coordinating talent travel and services, tracking budgets and invoices, assisting with scheduling, managing show assets, drafting press materials, and helping plan and execute press events, coverage reporting, and day‑to‑day departmental coordination.

Responsibilities

• Help create and manage show asset needs including photos, clips, loglines, synopses, etc.
• Track and process invoices and manage the Docs team budget.
• Draft press materials including press releases and media alerts.
• Coordinate travel arrangements and itineraries for talent.
• Coordinate glam services for talent.
• Assist with planning, staffing, logistics, and talent and media relations for press events, press days, premiere screenings, festivals, awards‑show carpets, etc.
• Participate in department brainstorms and PR department meetings.
• Maintain and update various department and team calendars with ongoing publicity activities.
• Compile show campaign coverage reports.

Requirements

• Ability to manage multiple projects within a fast‑paced, deadline‑driven environment (1+ years).
• Strong organization skills and attention to detail (1+ years).
• Experience working in entertainment publicity with an understanding of the entertainment press, trends, and social media (1+ years).
• Excellent interpersonal, written, and verbal communication skills (1+ years).
• Ability to communicate with high‑profile individuals (actors, producers, press, etc.).

Preferred Qualifications

• Familiarity with social media platforms.
• Good judgment and ability to handle confidential information with the highest level of discretion and professionalism.

Technology Requirements

• Proficiency with MS 365: Word, Excel, PowerPoint, Teams, Outlook.
• Experience using Slack and other communication channels.

Education / Certifications

• BA/BS degree or equivalent work experience.

Pay

$28 /hr – $35 /hr on W‑2.

Schedule

Hybrid role – three days on‑site. Preferred on‑site days are Tuesday and Wednesday; Monday and Thursday are flexible.