Communications Coordinator

Essential Roles & Responsibilities

• Provide daily support to the Communications and Marketing Manager, including but not limited to – answering phones, booking member travel for club-related events and scheduling meetings.
• Proofread all periodicals as needed for proper grammar and correct dates. Coordinate and assist with all company publications from concept to completion, as requested.
• Provide training on internal calendar usage and policies. Assisting with member email campaigns
• Update, create, and maintain various internal documents and calendars.
• Perform clerical duties, including filling, copying, faxing, and composing correspondence as needed.
• Keep the office organized, clutter-free, and properly archive club material
• Departments, Committees, and Events
• Communicate with departments and committees to ensure the website club calendar is correct and up to date.
• Cook with Beach Club to ensure weekly dining schedule and upcoming event details are in order for email communication.
• Interact with committee chairs to assist in planning, scheduling, and communicating for events
• Take reservations for card room, community room, community center meeting rooms, and events.
• Aid in the design & distribution of promotions for member-related activities and events
• Organize set-up details for scheduled events and meet with the appropriate staff on needs
• Facilitate Oaks to Ocean Newsletter
• Website:
• Update and manage new member information on the website
• Review the website and update as needed to ensure all links and the data are current
• Aid in Facebook and LinkedIn Campaigns
• Maintain and manage residential pages on the website
• Update online directory as needed
• Aid members with troubleshooting the website
• Miscellaneous:
• Support Serving Aces program
• Track opting out of the directory and communications
• Photography of events as needed
• Update the reciprocal program as needed
• Aid in responding to marketing inquiries (website and phone)
• Aid with marketing-related events

Requirements

• Possess exceptional organizational skills, time management and detail-orientation.
• Possess a proficiency in Microsoft Suite: Word, PowerPoint, Excel, Outlook. Experience with Canva is preferred.
• Be at least eighteen (18) years of age.
• Be an excellent communicator through written and verbal communications.
• Be able to see, read, and hear.
• Be able to lift up to twenty pounds intermittently.
• Be able to sit for an extended period of time.