Communications Administrative Assistant

Overview Kimley-Horn is looking for an Communications Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position. Responsibilities Provide administration support for team members: meeting scheduling, expense reporting, shipping, filing, ordering catering, and other similiar activititesManage the online Kimley-Horn store: selecting items, maintaining inventory reports, revolving issues, and other similar activitiesMaintain online photography database (OpenAsset): uploading, labeling, and organizingSupport special projects and initatives: sourcing and procuring gifts, maintaining and editing spreadsheets, meeting project deadlines, maintaining confidentiallySustain relationships with third-party partners and vendors: printers, suppliers, etc Qualifications Self-sufficient with ability to work independently Flexible with changing deadlines and priorities Capable of managing and balancing multiple tasks/priorities with a sense of urgencyHighly organized and detail-orientedStrong interpersonal and communication skills across vendors, partners, peers, and leadersPositive, collaborative, and client-oriented attitudeAbility to learn new tasks and/or software programs quicklyAbility to effectively partner with team members and other administrative staffAbility to respond quickly and efficiently to requests for assistanceProficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), including advanced Outlook calendar management and Word mail mergesAbility to create detailed spreadsheets in Excel with formulas, manage data entry, and organize files in SharePoint Why Kimley-Horn? At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years! Key Benefits at Kimley-Horn Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Professional Development: Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.