Committee Coordinator I- Admin Svcs

Essential Duties and Responsibilities

• Prepare weekly internal reports.
• Perform accurately all data entry functions.
• Arrange meetings as required.
• Attend meetings and take minutes.
• Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
• Aid in onboarding process of new hires.
• Maintain records management, filing, retention, and/or labeling.
• Type/generate letters and other documents, as necessary.
• Maintain confidentiality and security of all relevant information.
• Aid in special projects and tasks on an as needed basis, including management of inventory and supply orders.
• Serve as a backup to support reception, as needed.
• Aid internal and external customers in problem resolution, as needed.
• Provide excellent customer service.
• Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
• Aid in ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required.
• Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.

Additional Duties And Responsibilities

• Prepare presentation materials and other administrative deliverables to support departmental and committee activities.
• Receive, respond to, and route correspondence to appropriate stakeholders as needed.
• Aid in resolving moderately complex administrative tasks.
• May provide guidance and support to new team members regarding administrative processes and procedures.

Minimum Requirements

• A high school diploma or equivalent with 2-4 years of experience.
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
• Communicates more complex information, using job experience to anticipate and proactively address related questions.
• May have additional training or education in area of specialization.

Preferred Skills/Qualifications

• Prior administrative support, office coordination, committee support, or customer service experience preferred.
• Experience preparing reports, presentations, meeting materials, or administrative documentation preferred.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Effective interpersonal and customer service skills with the ability to collaborate across teams and support internal and external stakeholders.
• Strong attention to detail and accuracy in data entry, reporting, and records management.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills, including meeting coordination, correspondence, and documentation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).