Commercial Real Estate Administrator

Position Responsibilities

• Cook up and coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory
• Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
• Absorb and administer service agreements
• Establish and maintain record keeping and filing systems; classify, sort and file correspondence for tenant files and other documents
• Manage accounts payable, accounts receivable and reporting
• Maintain property files in Box/Compass/etc.
• Absorb and enter new contracts into Quickbase for TI, Capital and Insurance related projects
• Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
• Occasionally assist Property Manager with AR collections
• Obtain and track expired Tenant COI’s
• Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
• Compile and review Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send delinquency letters

Position Requirements

• Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
• Previous exposure to commercial property management
• Experience with Yardi preferred
• Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Possess professional demeanor and excellent interpersonal and customer service skills
• Have access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
• Excellent communication skills, both verbal and written
• Ability to work independently